System Requirements Document (SRD) for Eagle-Manager

1. Introduction

The Eagle-Manager system is designed to streamline and simplify the management of candidate data, job roles, and recruitment workflows for professionals like Mahak Kankane, who work in talent acquisition. This document outlines the system requirements for Eagle-Manager, ensuring it meets the needs of users in India (IN) and aligns with their specific challenges, such as managing candidate data, tracking job roles, and integrating email applications for seamless workflow management.

2. System Overview

Eagle-Manager is a centralized platform tailored for talent acquisition professionals to efficiently manage recruitment processes. The system will enable users to:

• Organize and track candidate profiles.
• Manage job roles and their associated requirements.
• Monitor interview stages and candidate progress.
• Filter candidates based on skills, experience, and other criteria.
• Integrate with Gmail and other email sources to manage job applications directly.
• Generate reports for management and stakeholders.

The system will be accessible via a web application and, optionally, a mobile app, ensuring flexibility and ease of use.

3. Functional Requirements

The functional requirements for Eagle-Manager are as follows:

• As a User, I should be able to add, edit, and delete candidate profiles.
• As a User, I should be able to create and manage job roles.
• As a User, I should be able to track the status of candidates across different interview stages.
• As a User, I should be able to filter candidates by skills, experience, and other criteria.
• As a User, I should be able to generate reports summarizing recruitment data.
• As a User, I should be able to manage job applications received via Gmail and other email sources.

4. User Personas

The following user personas are envisioned for Eagle-Manager:

1. Recruiter/User:

   • Role: Talent acquisition professionals like Mahak Kankane.
   • Needs: Manage candidate data, track job roles, and streamline recruitment workflows.
   • Goals: Save time, reduce manual effort, and improve organization.

2. Admin:

   • Role: System administrators managing user access and configurations.
   • Needs: Oversee system settings, manage user roles, and ensure data security.
   • Goals: Maintain system integrity and ensure smooth operation.

3. Manager:

   • Role: Higher-level management overseeing recruitment performance.
   • Needs: Access reports and analytics to evaluate recruitment efficiency.
   • Goals: Make informed decisions based on data insights.

5. Visuals Colors and Theme

The visual identity of Eagle-Manager will reflect professionalism, clarity, and efficiency. Below is the unique color palette for the project:

• Background: #F5F8FA (Soft Sky Blue)
• Surface: #FFFFFF (Pure White)
• Text: #2C3E50 (Deep Navy Blue)
• Accent: #3498DB (Vibrant Azure Blue)
• Muted Tones: #BDC3C7 (Light Gray)

This palette ensures a clean and modern interface, with a focus on usability and readability.

6. Signature Design Concept

Interactive Recruitment Dashboard with Dynamic Workflow Visualization

The home page of Eagle-Manager will feature an interactive recruitment dashboard that provides a bird's-eye view of the entire recruitment process. Here's how it will look and function:

• Dynamic Workflow Visualization: A visually engaging flowchart will display the recruitment pipeline, from job postings to candidate onboarding. Each stage (e.g., Application Received, Screening, Interview, Offer) will be represented as a node, with animated transitions showing candidate movement between stages.
• Interactive Nodes: Clicking on a node will open a detailed view of candidates in that stage, with options to filter, sort, and take actions (e.g., schedule interviews, send emails).
• Real-Time Updates: The dashboard will update in real-time, reflecting changes as they happen (e.g., a new application received via Gmail).
• Micro-Interactions: Subtle animations, such as hover effects and progress indicators, will enhance the user experience.
• Color-Coded Status Indicators: Each stage will have a distinct color, making it easy to identify bottlenecks or priorities at a glance.

This design will make the system not only functional but also visually captivating, leaving a lasting impression on users.

7. Non-Functional Requirements

• Performance: The system should handle up to 10,000 candidate profiles and 1,000 job roles without performance degradation.
• Scalability: The architecture should support scaling to accommodate increased user demand.
• Security: Implement role-based access control (RBAC) and data encryption to ensure data privacy and security.
• Localization: The system should support Indian locale settings, including time zones (IST) and currency (INR).
• Availability: Ensure 99.9% uptime for the web application.

8. Tech Stack

The following technologies will be used to build Eagle-Manager:

Frontend:

• React for Web

Backend:

• Python
• FastAPI

Database:

• MySQL (with Alembic for migrations)

AI Models:

• GPT 5.4 for user-friendly responses
• Claude 4.6 Opas for coding-related tasks

AI Tools:

• Litellm for LLM Routing
• Langchain

Orchestration:

• Docker for local orchestration
• Kubernetes for server-side orchestration

9. Assumptions and Constraints

Assumptions:

• Users will primarily access the system via desktop or laptop.
• Gmail integration will use OAuth for secure access.
• The system will initially support English as the primary language.

Constraints:

• The system must comply with Indian data protection regulations.
• Integration with Gmail and other email sources may depend on API limitations.

10. Glossary

• Candidate Profile: A record containing a candidate's personal details, skills, experience, and application history.
• Job Role: A specific position or vacancy being recruited for.
• RBAC: Role-Based Access Control, a method of restricting system access based on user roles.
• OAuth: An open standard for access delegation, commonly used for secure API authorization.
• IST: Indian Standard Time, the time zone used in India.