System Requirements Document (SRD)

Project Name: Ocean-Software

1. Introduction

Ocean-Software is a comprehensive HR management platform designed to provide feature compatibility with Workday while offering tailored solutions for Trash Can's organizational needs. The software will empower HR teams to efficiently manage employee data, payroll, time-off tracking, holidays, and attendance, while also providing employees with a self-service portal for personal updates and requests. This document outlines the system requirements for Ocean-Software, ensuring alignment with Trash's vision and operational goals.

2. System Overview

Ocean-Software is envisioned as a robust HR management system that caters to the diverse needs of modern organizations. It will support tracking various employee types (part-time, contractor, full-time) along with their department details, personal information, and address. The platform will offer flexibility through custom fields and properties, enabling organizations to adapt the software to their unique requirements. Additionally, it will include payroll management, time-off tracking, holiday scheduling, and attendance monitoring. A self-service portal will empower employees to manage their own records and requests, reducing administrative overhead for HR teams.

3. Functional Requirements

• As an HR Admin, I should be able to track various employee types (part-time, contractor, full-time) along with their department details, address, and personal information.
• As an HR Admin, I should be able to define and manage custom fields and properties for employee records.
• As an HR Admin, I should be able to manage payroll, including salary calculations, deductions, and payment schedules.
• As an HR Admin, I should be able to track employee time-off requests, holidays, and attendance.
• As an Employee, I should be able to access a self-service portal to update my personal details, request time off, and view my records.

4. User Personas

HR Admin

• Role: Responsible for managing employee data, payroll, attendance, and overall HR operations.
• Needs: Efficient tools for tracking employee information, managing payroll, and handling time-off requests.

Employee

• Role: Full-time, part-time, or contractor working within the organization.
• Needs: Access to a self-service portal for updating personal details, requesting time off, and viewing records.

5. Visuals Colors and Theme

Ocean-Software will feature a modern and professional design inspired by the ocean's calm and dynamic nature. The color palette will reflect trust, clarity, and adaptability:

• Background: #F0F8FF (Alice Blue)
• Surface: #E6E6FA (Lavender)
• Text: #2F4F4F (Dark Slate Gray)
• Accent: #4682B4 (Steel Blue)
• Muted Tones: #B0C4DE (Light Steel Blue)

6. Signature Design Concept

Interactive Ocean Waves Landing Page
The homepage will feature a dynamic, interactive ocean wave animation that responds to user interactions. As users move their cursor across the screen, the waves will ripple and shift, creating a sense of immersion. The waves will subtly change color based on the time of day, transitioning from soft blues in the morning to deeper hues in the evening. Key sections of the homepage (e.g., "Employee Portal," "HR Dashboard") will appear as floating islands within the ocean, each with smooth hover animations and transitions. Micro-interactions, such as bubbles rising when clicking a button, will enhance the user experience. This design will make the platform visually unforgettable while reinforcing the ocean-inspired theme.

7. Non-Functional Requirements

• The system must support scalability to accommodate organizational growth.
• The platform should ensure data security and compliance with US labor laws and regulations.
• The software must provide high availability and reliability, with a minimum uptime of 99.9%.
• The system should be optimized for performance, with response times under 2 seconds for most operations.
• The employee self-service portal must be accessible on both desktop and mobile devices.

8. Tech Stack

Frontend

• React for Web
• React Native for mobile app

Backend

• Python
• FastAPI

Database

• MySQL or MariaDB (preferred for RDBMS, using Alembic for migrations)

AI Models

• GPT 5.2 for user-friendly responses

AI Tools

• Langchain
• Litellm for LLM Routing

Local Orchestration

• Docker
• docker-compose

Server-Side Orchestration

• Kubernetes

9. Assumptions and Constraints

• The system will primarily serve organizations within the US, adhering to local labor laws and regulations.
• The software will be hosted on cloud infrastructure to ensure scalability and reliability.
• Custom fields and properties will be limited to a predefined maximum to maintain system performance.
• Integration with third-party payroll systems may require additional development effort.

10. Glossary

• HR Admin: A user responsible for managing employee records and HR operations.
• Employee: A user accessing the self-service portal to manage their personal details and requests.
• Self-Service Portal: A platform feature enabling employees to update their records and submit requests.
• Custom Fields: User-defined fields added to employee records for flexibility.
• Payroll Management: The process of calculating and distributing employee salaries.
• Time-Off Tracking: Monitoring and managing employee leave requests and holiday schedules.

End of Document