System Requirements Document (SRD) for amber-teams

1. Introduction

The amber-teams project is a project management application designed specifically for small teams. It enables teams to manage tasks, track progress, and collaborate effectively using task boards, schedules, and integrations with popular tools. The app is built with a focus on simplicity, customization, and productivity, offering industry-specific features through a tiered subscription model. This document outlines the system requirements for the development and deployment of amber-teams, incorporating advanced AI-powered features and premium plan options to cater to diverse user needs.

2. System Overview

amber-teams is a lightweight yet robust project management application tailored for small teams. The system will provide the following core functionalities:

• Task boards for visual task management.
• Progress tracking to monitor team performance.
• Collaboration tools to enhance communication and teamwork.
• Schedules for planning and organizing tasks.
• User roles (admin, member) for access control and task delegation.
• Integrations with tools like Google Calendar and Slack for seamless collaboration.
• AI-powered features for task prioritization and scheduling.
• Customizable workflows and automation for premium users.
• Portfolio and multi-project views for advanced project management.
• Subscription plans (Starter, Pro/Team, Premium/Enterprise) to cater to different user needs.

The application will initially be developed as an Android app, with potential expansion to other platforms based on user demand. The system will prioritize ease of use, scalability, and security to meet the needs of small teams in various industries.

3. Functional Requirements

• As an Admin, I should be able to create, edit, and delete task boards.
• As an Admin, I should be able to assign tasks to team members.
• As a Member, I should be able to view and update my assigned tasks.
• As an Admin, I should be able to set deadlines and schedules for tasks.
• As a Member, I should be able to collaborate with other team members through comments and updates.
• As an Admin, I should be able to manage user roles (e.g., promote a member to admin).
• As a User, I should be able to integrate my task board with Google Calendar.
• As a User, I should be able to receive notifications in Slack for task updates.
• As a User, I should be able to subscribe to premium features for industry-specific customizations.
• As a User, I should be able to track overall project progress through visual dashboards.
• As a Pro/Team User, I should be able to use AI-powered task prioritization to auto-rank tasks by deadline, dependencies, and workload.
• As a Premium User, I should be able to access AI-driven scheduling to auto-generate or adjust Gantt-style timelines.
• As a Premium User, I should be able to manage multiple projects in one portfolio view with health indicators and filters.
• As a Premium User, I should be able to create custom workflows and automation using a visual rule-builder.
• As a Premium User, I should be able to access advanced integrations with tools like Jira, GitHub, and Teams, including bi-directional sync.
• As a Premium User, I should be able to use advanced security features like SAML/SSO, role-based permissions, and audit logs.

4. User Personas

4.1 Admin

• Description: The Admin is responsible for managing the team, creating task boards, assigning tasks, and overseeing overall project progress.
• Key Actions: Create/edit/delete task boards, assign tasks, set deadlines, manage user roles, and monitor progress.

4.2 Member

• Description: The Member is a team participant who collaborates on tasks, updates progress, and communicates with other team members.
• Key Actions: View and update tasks, collaborate through comments, and follow schedules.

4.3 Pro/Team User

• Description: A user subscribed to the Pro/Team plan, benefiting from AI-powered task prioritization and enhanced analytics.
• Key Actions: Use AI to prioritize tasks, generate reports, and access basic analytics.

4.4 Premium/Enterprise User

• Description: A user subscribed to the Premium/Enterprise plan, leveraging advanced features for large-scale project management.
• Key Actions: Manage multiple projects, create custom workflows, use predictive analytics, and access advanced integrations.

5. Visuals Colors and Theme

To reflect the vibrant and collaborative nature of small teams, the following unique color palette has been designed for amber-teams:

• Background: #F0F4FF (Soft Periwinkle)
• Surface: #FFFFFF (Pure White)
• Text: #1E293B (Deep Navy)
• Accent: #FF8A47 (Sunset Orange)
• Muted: #CBD5E1 (Cool Steel Gray)

This palette ensures a clean, professional, and approachable interface that promotes productivity and focus.

6. Signature Design Concept

The amber-teams homepage will feature an AI-powered interactive workspace that immediately immerses users in the app's advanced capabilities.

Concept Details:

• Visual Design: The homepage will display a dynamic, AI-driven workspace simulation. Users will see tasks auto-prioritized and scheduled in real-time, showcasing the app's AI capabilities.
• Animations: Tasks will visually "shuffle" and reorder based on AI prioritization, with smooth transitions and glowing highlights for high-priority tasks.
• Transitions: Clicking on a feature (e.g., "AI Task Prioritization") will expand it into a full-screen demo, with a seamless return to the main workspace.
• Color Shifts: The background will subtly shift between shades of the color palette based on user interactions, creating a dynamic and engaging experience.
• Micro-Interactions: Hovering over tasks will reveal quick actions (e.g., "Mark Complete," "Reschedule"), while completed tasks will dissolve into a confetti animation.

This bold and interactive design will make the amber-teams homepage unforgettable, emphasizing the app's focus on innovation and productivity.

7. Non-Functional Requirements

• Performance: The system must handle up to 5,000 concurrent users with minimal latency.
• Scalability: The architecture should support future expansion to other platforms (e.g., iOS, web).
• Security: User data must be encrypted both in transit and at rest, with advanced security features for premium users.
• Localization: The app must support English as the primary language, with the ability to add other languages in the future.
• Availability: The system must maintain 99.9% uptime.

8. Tech Stack

Frontend

• React Native for Android app development.

Backend

• Python with FastAPI for API development.

Database

• MySQL for relational data storage, using Alembic for migrations.

Integrations

• Google Calendar API for calendar synchronization.
• Slack API for notifications.
• Advanced integrations (Premium): Jira, GitHub, Teams.

AI Tools

• GPT 5.4 for user-friendly responses in the app's help section.
• Claude 4.6 Opas for coding and academic assistance.
• Gemini 3.1 Pro for workflow optimization.

Orchestration

• Docker and docker-compose for local development.
• Kubernetes for server-side orchestration.

9. Assumptions and Constraints

• The app will initially target Android users in India, with potential expansion to other platforms and regions.
• Monthly subscription pricing will be in INR, with industry-specific customization options.
• The system will rely on third-party APIs (e.g., Google Calendar, Slack, Jira) for integrations, subject to their availability and terms of service.
• AI-powered features will require periodic updates to maintain accuracy and relevance.

10. Glossary

• Task Board: A visual representation of tasks, typically organized in columns (e.g., To Do, In Progress, Done).
• Admin: A user role with permissions to manage the team, tasks, and settings.
• Member: A user role with permissions to view and update tasks assigned to them.
• Pro/Team User: A user subscribed to the mid-tier plan with access to AI-powered prioritization and analytics.
• Premium/Enterprise User: A user subscribed to the highest-tier plan with access to advanced features and integrations.
• Integration: The ability to connect the app with external tools like Google Calendar, Slack, and Jira.
• Subscription: A tiered payment model for accessing premium features.
• AI Task Prioritization: An AI-powered feature that auto-ranks tasks based on deadlines, dependencies, and workload.
• Gantt-Style Timeline: A visual representation of a project schedule, showing tasks, dependencies, and timelines.