Silver-PMO System Requirements Document

1. Introduction

The Silver-PMO project aims to develop a micro SaaS platform that leverages AI to enhance Project Management Office (PMO) operations. The platform will provide tools for RAID management, resource prediction, budget variance detection, and SOW/PO tracking, integrating with popular platforms like Jira and Microsoft Teams. This document outlines the system requirements for the Silver-PMO project.

2. System Overview

Silver-PMO is designed to address the inefficiencies in traditional PMO processes, which often rely on manual coordination and tools like Excel and email. By integrating AI capabilities, Silver-PMO will automate and optimize various PMO functions, providing a more efficient and streamlined workflow.

Key Features:

• AI-powered RAID Manager
• Resource Utilization Predictor
• Budget Variance Copilot
• SOW & PO Tracker

3. Functional Requirements as Story Points

• As a PMO Manager, I should be able to automatically create and update Risks, Assumptions, Issues, and Dependencies using the AI RAID Manager.
• As a PMO Manager, I should be able to integrate the RAID Manager with Jira and Microsoft Teams for seamless workflow.
• As a Resource Manager, I should be able to forecast resource bench and overload 30–90 days ahead using historical allocation data.
• As a Financial Analyst, I should be able to read Excel budgets to detect overspend and receive suggestions for corrective actions from the Budget Variance Copilot.
• As a Project Manager, I should be able to track Statements of Work, Purchase Orders, and MSA renewals, and receive automated reminders for these documents.

4. User Personas

• PMO Manager: Oversees project management operations and ensures alignment with organizational goals.
• Resource Manager: Manages resource allocation and utilization across projects.
• Financial Analyst: Monitors financial performance and budget adherence.
• Project Manager: Manages individual projects, ensuring they are completed on time and within budget.

5. Core User Flows

• PMO Manager uses AI RAID Manager -> Integrates with Jira/Teams -> Updates RAID logs.
• Resource Manager accesses Resource Utilization Predictor -> Reviews forecast -> Adjusts resource allocation.
• Financial Analyst uses Budget Variance Copilot -> Uploads Excel budget -> Receives overspend alerts and corrective suggestions.
• Project Manager uses SOW & PO Tracker -> Monitors document status -> Receives reminders for renewals.

6. Visuals Colors and Theme

• primary: #007BFF (blue)
• primary_light: #66B2FF (light blue)
• secondary: #6C757D (gray)
• accent: #FFC107 (amber)
• highlight: #28A745 (green)
• bg: #F8F9FA (light gray)
• surface: #FFFFFF (white)
• text: #212529 (dark gray)
• text_muted: #6C757D (muted gray)
• border: #DEE2E6 (light gray)

7. Signature Design Concept

Interactive Workflow Dashboard

The Silver-PMO landing page will feature an interactive workflow dashboard that visually represents the PMO processes. Users can click on different sections of the workflow to see detailed analytics and AI-driven insights. The dashboard will have animated transitions using motion/react to highlight the flow of information between different PMO tools.

Landing Hero Motion Brief

The hero section will depict a dynamic PMO environment where data flows from Excel sheets and emails into the Silver-PMO system, transforming into actionable insights. The animation will show data being processed by AI, resulting in optimized project management outcomes. This will be a continuous loop with interactive elements that users can hover over to see more details.

8. Interaction Model & Motion Direction

• Interaction Model: Animated
• The landing page will feature moderate scroll-triggered reveals and hover transitions. Interactive elements will have spring physics for a polished user experience.

9. Non-Functional Requirements

• The system must support integration with Jira and Microsoft Teams.
• The platform should handle concurrent users efficiently.
• Data security and privacy must comply with industry standards.

10. Tech Stack

• Frontend: React for Web
• Backend: Python, FastAPI
• Database: MySQL or MariaDB
• AI Models: GPT 5.4, Claude Sonnet 5, Gemini 3.1 pro
• AI Tools: Litellm, Langchain
• Orchestration: Docker, Kubernetes

11. Assumptions and Constraints

• The subscription model will range from $15 to $50 per user per month.
• The platform will primarily target IT services companies.
• Integration with Jira and Microsoft Teams is critical for user adoption.

12. Glossary

• RAID: Risks, Assumptions, Issues, Dependencies
• SOW: Statement of Work
• PO: Purchase Order
• MSA: Master Service Agreement
• PMO: Project Management Office

This document serves as the foundation for the development and implementation of the Silver-PMO project, ensuring all stakeholders have a clear understanding of the system's capabilities and requirements.