System Requirements Document (SRD) for Retro-Doc

1. Introduction

This System Requirements Document (SRD) outlines the specifications for the Retro-Doc project, a system designed to facilitate efficient documentation and matching processes. The document is tailored to meet the needs of Paola Diaz in Sweden (SE) and her team, ensuring alignment with locale-specific defaults and project goals. The system will incorporate a "bymatching" feature as a pre-resolved system requirement, as approved by the API supervisor.

2. System Overview

Retro-Doc is a project management and documentation system with a focus on matching processes. The system will enable users to create, manage, and match entities such as users, projects, and documents. The "bymatching" functionality will serve as a core feature, allowing efficient pairing of entities based on predefined criteria. The system will be intuitive, user-friendly, and optimized for collaboration.

3. Functional Requirements

• As a User, I should be able to create and manage projects.
• As a User, I should be able to upload and manage documents.
• As a User, I should be able to view and edit my profile.
• As a User, I should be able to use the "bymatching" feature to match entities based on predefined criteria.
• As an Admin, I should be able to manage users and their permissions.
• As an Admin, I should be able to configure matching criteria for the "bymatching" feature.
• As a Guest, I should be able to view public projects and documents.

4. User Personas

4.1 Admin

• Role: Oversees the system, manages users, and configures settings.
• Key Tasks: User management, permission control, and configuring "bymatching" criteria.

4.2 User

• Role: Regular user of the system who creates and manages projects and documents.
• Key Tasks: Creating projects, uploading documents, and utilizing the "bymatching" feature.

4.3 Guest

• Role: Unregistered user with limited access.
• Key Tasks: Viewing public projects and documents.

5. Visuals Colors and Theme

The Retro-Doc project will feature a unique, retro-inspired color palette to align with its theme. Below are the custom hex codes for the design:

• Background: #1A1A2E (Deep Midnight Blue)
• Surface: #16213E (Dark Navy)
• Text: #E94560 (Vivid Coral Red)
• Accent: #0F3460 (Steel Blue)
• Muted Tones: #53354A (Muted Plum)

This palette creates a nostalgic yet modern aesthetic, perfect for the Retro-Doc project.

6. Signature Design Concept

The Retro-Doc homepage will feature a retro terminal aesthetic with a modern twist. The landing page will simulate an old-school terminal interface, complete with:

• Dynamic Typing Animation: Text appears as if being typed in real-time, mimicking a hacker console.
• Interactive Commands: Users can type simple commands (e.g., "view projects") into a faux terminal input box to navigate the site.
• Glowing Neon Highlights: Key elements like buttons and links will glow softly in the accent color (#0F3460), creating a cyberpunk vibe.
• Subtle CRT Effect: A faint scanline overlay and slight distortion will give the impression of an old CRT monitor.
• Responsive Design: The terminal aesthetic will adapt seamlessly to mobile and desktop views, ensuring usability across devices.

This bold design will make Retro-Doc instantly memorable and engaging for users.

7. Non-Functional Requirements

• The system must support a minimum of 1,000 concurrent users.
• The system must have a response time of less than 2 seconds for all major operations.
• The system must comply with GDPR regulations for data privacy and security.
• The system must be accessible, adhering to WCAG 2.1 AA standards.

8. Tech Stack

Frontend

• React for Web

Backend

• Python
• FastAPI

Database

• MySQL (with Alembic for migrations)

AI Models

• GPT 5.2 for user-friendly responses
• Claude 4.5 Opas for academic or coding work

AI Tools

• Litellm for LLM Routing
• Langchain

Local Orchestration

• Docker
• Docker-Compose

Server-Side Orchestration

• Kubernetes

9. Assumptions and Constraints

• The "bymatching" feature will rely on predefined criteria configured by the Admin.
• The system will be deployed in a cloud environment with Kubernetes for scalability.
• The database schema will be designed to accommodate future expansions without significant refactoring.
• Locale-specific defaults (e.g., timezone, currency) will be set to Sweden (SE).

10. Glossary

• Retro-Doc: The project name for this documentation and matching system.
• Bymatching: A feature that enables matching of entities based on predefined criteria.
• Admin: A user with elevated permissions to manage the system.
• User: A registered user of the system with standard permissions.
• Guest: An unregistered user with limited access.
• WCAG: Web Content Accessibility Guidelines, a standard for web accessibility.
• GDPR: General Data Protection Regulation, a European Union law on data protection and privacy.

This document is tailored to your needs, Paola, and ensures that Lovable has all the necessary details to move forward with the database setup and system implementation.