System Requirements Document (SRD)

Project Name: proud-files

1. Introduction

The proud-files project is designed to act as a smart file organizer for Manish Kumar, based in India. The system will help users efficiently categorize, rename, and organize files such as PDFs and photos into logical folders and subfolders. It will also provide metadata tags and descriptions for easy searchability, ensuring a clutter-free and minimal file system.

This document outlines the system requirements for proud-files, including functional and non-functional specifications, user personas, visual design concepts, and technical constraints.

2. System Overview

The proud-files system is intended to simplify file organization for users by automating folder creation, file renaming, and metadata tagging. It will provide a clean and intuitive folder structure that can be easily navigated on both mobile and desktop devices.

Key features include:

• Logical categorization of files into folders and subfolders.
• Consistent and clear file naming conventions.
• Metadata tagging for enhanced searchability.
• Suggestions for folder structures tailored to user preferences.
• Grouping related files together for better organization.

The system will cater to users who want a minimal, clutter-free file system that is easy to maintain and navigate.

3. Functional Requirements

As story points:

• As a User, I should be able to upload or describe files (e.g., PDFs, photos).
• As a User, I should be able to categorize files into logical folders (e.g., Documents, Photos).
• As a User, I should be able to create subfolders based on content (e.g., Documents > Bills, Photos > Travel).
• As a User, I should be able to rename files with clear and consistent naming conventions.
• As a User, I should be able to add short descriptions or tags for each file to make them searchable.
• As a User, I should be able to group related files together automatically.
• As a User, I should be able to view and follow a clean folder structure on my phone or computer.

4. User Personas

1. Primary User:

• Name: Manish Kumar
• Location: India
• Role: Individual user managing personal files.
• Needs:
  • A clutter-free file system.
  • Easy navigation and searchability.
  • Logical categorization of files.
  • Minimal effort in organizing files.

2. Secondary User:

• Name: Guest User
• Role: Occasional user accessing shared files.
• Needs:
  • Simple and intuitive folder structure.
  • Clear file names for quick identification.

5. Visuals Colors and Theme

Unique Color Palette:

The proud-files project will use a clean and professional color palette inspired by organization and clarity:

• Background: #F5F5F5 (Soft Gray)
• Surface: #FFFFFF (Pure White)
• Text: #333333 (Dark Charcoal)
• Accent: #0078D7 (Vivid Blue)
• Muted Tones: #A6A6A6 (Light Gray)

This palette ensures a minimal and modern aesthetic that aligns with the project's goal of simplicity and functionality.

6. Signature Design Concept

Interactive Folder Tree Visualization

The homepage of proud-files will feature an interactive folder tree visualization. Users will see a dynamic, expandable folder structure that mimics a real file system.

Key Features:

• Animation: Folders will expand and collapse smoothly when clicked, with a subtle bounce effect.
• Color Shifts: Selected folders will highlight with the accent color (#0078D7) for better visibility.
• Micro-Interactions: Hovering over files will display metadata tags and descriptions in a tooltip.
• Drag-and-Drop: Users can drag files into folders directly within the visualization.
• Search Integration: A search bar at the top will allow users to filter files and folders by tags or names, with results dynamically highlighted in the tree.

This design concept will make file organization engaging and intuitive, while providing users with a visual representation of their file system.

7. Non-Functional Requirements

• Performance: The system should categorize and rename files within 2 seconds of upload.
• Scalability: Support up to 10,000 files without performance degradation.
• Usability: Ensure the interface is intuitive and requires minimal learning curve.
• Compatibility: Work seamlessly on both mobile (Android/iOS) and desktop (Windows/macOS).
• Localization: Support Indian locale defaults, including date formats (DD-MM-YYYY).

8. Tech Stack

Frontend:

• React for Web
• React Native for Mobile

Backend:

• Python
• FastAPI

Database:

• MySQL or MariaDB (preferred for relational data)
• MongoDB (optional for unstructured data)

AI Models:

• GPT 5.4 for user-friendly responses
• Claude 4.6 Opas for academic or coding work

AI Tools:

• Litellm for LLM Routing
• Langchain

Orchestration:

• Docker for local orchestration
• Kubernetes for server-side orchestration

9. Assumptions and Constraints

Assumptions:

• Users will primarily upload PDFs and photos.
• The system will be used by individual users rather than organizations.
• Users prefer a minimal and clutter-free file system.

Constraints:

• The system must support Indian locale defaults (e.g., date format, currency).
• File organization must remain intuitive and simple, avoiding overly complex structures.

10. Glossary

• Folder Tree: A hierarchical representation of folders and subfolders.
• Metadata Tags: Descriptive keywords associated with files for easier searchability.
• Interactive Visualization: A dynamic and user-friendly interface for navigating folders.
• Locale Defaults: Regional settings such as date formats and currency symbols.

This concludes the updated System Requirements Document for proud-files.