System Requirements Document for project-15050807

Introduction

The purpose of this document is to outline the system requirements for project-15050807, a micro SaaS platform designed to assist small contractors such as plumbers, roofers, electricians, and landscapers in generating professional quotes, estimates, and invoices using AI. This platform aims to provide a simplified solution due to the overload of existing CRM systems.

System Overview

Project-15050807 is a micro SaaS application that leverages AI to automate the creation of professional estimates, PDF quotes, follow-up emails, and invoices. The platform is tailored for small contractors who require a streamlined, efficient tool to manage their service quotes and client communications without the complexity of traditional CRM systems.

Functional Requirements as Story Points

• As a plumber, I should be able to enter job details and receive a professional estimate generated by AI.
• As a roofer, I should be able to generate a PDF quote from the job details I provide.
• As an electrician, I should be able to send follow-up emails to clients with the generated quotes.
• As a landscaper, I should be able to create and send invoices based on the job details and quotes.
• As a contractor, I should be able to manage my client interactions without the need for a full CRM system.

User Personas

• Plumber: A small business owner who needs to quickly generate estimates and invoices for plumbing services.
• Roofer: A contractor specializing in roofing who requires a simple tool to create quotes and manage client communications.
• Electrician: An independent electrician who needs to send professional quotes and follow-up emails.
• Landscaper: A landscaping professional who wants to streamline the process of generating and sending invoices.

Core User Flows

1. Plumber generates estimate:
   • Enters job details -> AI generates estimate -> PDF quote is created -> Sends to client.
2. Roofer creates PDF quote:
   • Enters job details -> AI generates quote -> PDF is created -> Sends to client.
3. Electrician sends follow-up email:
   • Enters job details -> AI generates quote -> Sends follow-up email with quote to client.
4. Landscaper sends invoice:
   • Enters job details -> AI generates invoice -> PDF is created -> Sends to client.

Visuals Colors and Theme

• primary: #2A9D8F (Teal)
• primary_light: #A8DADC (Light Teal)
• secondary: #E76F51 (Coral)
• accent: #F4A261 (Orange)
• highlight: #E9C46A (Gold)
• bg: #F1FAEE (Off White)
• surface: rgba(42, 157, 143, 0.8)
• text: #264653 (Dark Blue)
• text_muted: #8D99AE (Gray)
• border: rgba(233, 69, 96, 0.2)

Signature Design Concept

Interactive Quote Builder: The landing page will feature an interactive quote builder that visually represents the process of generating a quote. Users can drag and drop service icons (plumbing, roofing, electrical, landscaping) into a central workspace. As each icon is added, the workspace animates to show the AI processing the input and generating a quote. The quote appears as a dynamic, animated PDF preview that users can interact with to see different sections (estimate, invoice, follow-up email). This concept will use motion/react for smooth animations and transitions.

Landing Hero Motion Brief

The hero section will depict a sequence where service icons (e.g., a wrench for plumbing, a roof for roofing) are dragged into a central AI processor. The processor animates with gears turning and lights flashing, symbolizing the AI's work. The output is a professional-looking PDF quote that unfolds on the screen, showing the transformation from input to a polished document. This loop will last 10 seconds, with interactive elements allowing users to explore different document sections. The animation will be responsive and maintain clarity in reduced-motion settings.

Interaction Model & Motion Direction

• Intended Interaction Model: Animated
  • The landing page will feature moderate scroll-triggered reveals and hover transitions. Interactive elements will have spring physics for a polished feel.
• Internal Pages: Static
  • Pages such as settings and profile will prioritize layout clarity with minimal motion.

Non-Functional Requirements

• The system must be scalable to handle multiple users simultaneously.
• The application should ensure data security and privacy for all user information.
• The platform should be accessible and user-friendly for non-technical users.

Tech Stack

• Frontend: React for Web
• Backend: Python, FastAPI
• Database: MySQL or MariaDB, using Alembic for migrations
• AI Models: GPT 5.4 for user-friendly responses
• AI Tools: Litellm for LLM Routing, Langchain
• Local Orchestration: Docker, docker-compose
• Server-side Orchestration: Kubernetes

Assumptions and Constraints

• The platform will primarily serve small contractors in India, considering local currency and timezone settings.
• The application will not integrate with existing CRM systems but will function as a standalone tool.
• The system will focus on generating quotes, estimates, and invoices without additional CRM functionalities.

Glossary

• AI: Artificial Intelligence
• CRM: Customer Relationship Management
• PDF: Portable Document Format
• SaaS: Software as a Service

This document outlines the requirements and design considerations for project-15050807, ensuring a focused and efficient solution for small contractors.