pay-collect System Requirements Document

Introduction

The "pay-collect" project aims to develop a micro SaaS solution specifically designed for recurring payment collection for local subscription businesses. This solution will address the challenges faced by businesses such as gyms, coaching centers, milk delivery services, newspaper subscriptions, and co-working spaces in managing recurring payments. By leveraging Razorpay and Supabase, the project will streamline payment processes, handle failed payments, send reminders, and facilitate reconciliation.

System Overview

The pay-collect system will provide a seamless and efficient platform for local subscription businesses to manage their recurring payment collections. It will integrate with Razorpay for payment processing and Supabase for database management, ensuring a robust and scalable solution. The system will focus on simplifying the integration of UPI AutoPay, managing failed payments, and automating reminders and reconciliation processes.

Functional Requirements as Story Points

• As a business owner, I should be able to integrate Razorpay for payment processing to handle recurring payments.
• As a business owner, I should be able to manage customer subscriptions and payment schedules within the platform.
• As a business owner, I should be able to receive notifications for failed payments and take necessary actions.
• As a business owner, I should be able to send automated payment reminders to customers.
• As a business owner, I should be able to reconcile payments and generate reports for accounting purposes.
• As a business owner, I should be able to access a dashboard that provides an overview of payment statuses and customer subscriptions.

User Personas

• Business Owner: Manages the subscription services and oversees payment collections. Needs insights into payment statuses and customer subscriptions.
• Customer: Subscribes to services and makes recurring payments. Needs to receive reminders and notifications about payment statuses.

Core User Flows

• Business owner sets up Razorpay integration -> Configures subscription plans -> Manages customer subscriptions -> System sends automated reminders -> Handles failed payments -> Reconciles payments and generates reports.
• Customer subscribes to a service -> Receives payment reminders -> Makes payments through Razorpay -> Receives notifications for successful or failed payments.

Visuals Colors and Theme

• primary: #1E3A8A (Deep Blue)
• primary_light: #3B82F6 (Light Blue)
• secondary: #F59E0B (Amber)
• accent: #EF4444 (Red)
• highlight: #FBBF24 (Gold)
• bg: #F3F4F6 (Light Gray)
• surface: rgba(255, 255, 255, 0.8) (White with transparency)
• text: #111827 (Dark Gray)
• text_muted: #6B7280 (Muted Gray)
• border: rgba(209, 213, 219, 0.2) (Light Gray with transparency)

Signature Design Concept

The homepage of pay-collect will feature an interactive workflow animation that visually represents the payment collection process. Users will see a dynamic flowchart where subscription services are represented as nodes, and payments as animated lines connecting them. As users hover over each node, detailed information about the service and payment status will appear. This interactive experience will be built using motion/react for smooth animations and transitions, creating an engaging and informative first impression.

Landing Hero Motion Brief

The landing hero will depict a series of subscription icons (e.g., gym, newspaper, milk delivery) that animate into a central payment hub. As payments are processed, the icons will transform, indicating successful transactions. This animation will loop every 10 seconds, with interactive elements allowing users to click on icons to learn more about each service. The animation will be created using motion/react to ensure a polished and responsive experience.

Interaction Model & Motion Direction

• Intended Interaction Model: Animated
• The landing page will feature moderate scroll-triggered reveals and hover transitions, enhancing user engagement without overwhelming them. Interactive elements will have spring physics for a polished feel.

Non-Functional Requirements

• The system must ensure secure payment processing and data handling.
• The platform should be scalable to accommodate a growing number of businesses and transactions.
• The user interface should be intuitive and accessible for all users.

Tech Stack

• Frontend: React for Web
• Backend: Python with FastAPI
• Database: Supabase (PostgreSQL)
• Payment Processing: Razorpay
• Containerization: Docker and docker-compose for local orchestration

Assumptions and Constraints

• The system will primarily serve businesses in India, considering local payment regulations and currency (INR).
• Integration with Razorpay assumes compliance with its API and service terms.
• Supabase will be used for database management, assuming its availability and reliability.

Glossary

• UPI AutoPay: A feature that allows automatic recurring payments through the Unified Payments Interface.
• Razorpay: A payment gateway service provider in India.
• Supabase: An open-source Firebase alternative providing a backend as a service.
• Micro SaaS: A small, self-contained software as a service product focused on a specific niche or problem.