System Requirements Document

Introduction

This document outlines the system requirements for creating a motivation letter for a master's program in Spain, following the European format. The letter is intended to express the applicant's interest in the Master's in Inclusive Education and Special Educational Needs, highlighting their experience and qualifications.

System Overview

The system will assist in generating a motivation letter that adheres to the Europass format, incorporating the applicant's personal information, professional experience, and educational background. The system will also include the applicant's photo as part of the document.

Functional Requirements

1. As an applicant, I want to include my full name in the motivation letter to personalize the document.
2. As an applicant, I want to specify my location (Serra, Espírito Santo – Brasil) to provide context about my background.
3. As an applicant, I want to include my email address for contact purposes.
4. As an applicant, I want to state my interest in the Master's in Inclusive Education and Special Educational Needs to align with the program's focus.
5. As an applicant, I want to highlight my 15+ years of experience in Special Education within Brazil's public network to demonstrate my expertise.
6. As an applicant, I want to describe my work with students with intellectual disabilities and other specific educational needs to showcase my relevant experience.
7. As an applicant, I want to express my commitment to inclusive education as a daily practice to convey my dedication to the field.
8. As an applicant, I want to mention my educational background in Pedagogy and Portuguese Language to highlight my qualifications.
9. As an applicant, I want to include my specializations in Institutional Psychopedagogy, Early Childhood Education, Literacy, and Libras to demonstrate my diverse skill set.
10. As an applicant, I want to mention my experience working in multicultural contexts with foreign students to show my adaptability.
11. As an applicant, I want to state my C2 level proficiency in Spanish to indicate my language skills.
12. As an applicant, I want to explain the absence of the Instituto Cervantes certificate due to processing time to clarify my current documentation status.

13. As an applicant, I want to express my desire to expand my education from an international perspective to show my motivation for applying.
14. As an applicant, I want to include a photo in the motivation letter to meet the Europass format requirements.
15. As an applicant, I want to make myself available for interviews and additional information to demonstrate my willingness to engage with the selection process.

User Personas

• Applicant: An experienced special education teacher from Brazil seeking to further their education in inclusive education through a master's program in Spain.

Core User Flows

1. Creating the Motivation Letter
   • The applicant inputs their personal information, including name, location, and email.
   • The applicant selects the master's program they are applying for.
   • The applicant enters their professional experience and educational background.
   • The applicant uploads their photo to be included in the letter.
   • The system generates the motivation letter in the Europass format.

Visuals Colors and Theme

• Color Theme: Professional blues and teals to convey a formal and educational tone.

Signature Design Concept

• Design Concept: A clean and structured layout that aligns with the Europass format, ensuring clarity and professionalism.

Interaction Model & Motion Direction

• Interaction Model: A step-by-step form-filling process with clear instructions and progress indicators.
• Motion Direction: Smooth transitions between form sections to enhance user experience.

Non-Functional Requirements

• The system should ensure data privacy and security for all personal information provided by the applicant.
• The system should be accessible and user-friendly, accommodating users with varying levels of technical proficiency.

Tech Stack

• Frontend: React.js
• Backend: Python + FastAPI
• Database: MySQL with Alembic migrations

Assumptions and Constraints

• The applicant has access to the internet and basic computer skills to use the system.
• The system will adhere to the Europass format requirements for motivation letters.

Glossary

• Europass: A set of documents to help make skills and qualifications clearly and easily understood in Europe.
• Libras: Brazilian Sign Language.
• C2 Level: Proficiency level in the Common European Framework of Reference for Languages, indicating mastery.