System Requirements Document (SRD)

Project Name: infini-erp

1. Introduction

The infini-erp project aims to deliver a cutting-edge, AI-powered School & College ERP SaaS platform named EduAI Manager. This platform is designed to automate academic and administrative operations, significantly reducing manual work by 90%. By leveraging advanced technologies such as AI analytics, WhatsApp automation, and a scalable architecture, EduAI Manager will empower educational institutions in India and beyond to streamline their workflows and enhance decision-making processes.

This document outlines the system requirements, functional and non-functional specifications, user personas, design concepts, and technical architecture for the development of infini-erp.

2. System Overview

EduAI Manager is a comprehensive ERP solution tailored for schools and colleges. It integrates academic, administrative, and communication functionalities into a single platform. The system will feature:

• Role-based dashboards for admins, teachers, students, and staff.
• AI-powered analytics to provide actionable insights on student performance and operational efficiency.
• WhatsApp automation for real-time communication with parents and staff.
• Mobile responsiveness to ensure accessibility across devices.

The platform will be developed using modern technologies, including React for the frontend, Firebase for backend services, and AI models for analytics. It will be optimized for scalability, security, and ease of use, ensuring it meets the needs of educational institutions in India, with support for INR currency and IST timezone.

3. Functional Requirements

Core Functionalities

• Authentication & Roles:

  • As an Admin, I should be able to manage user roles and permissions.
  • As a User, I should be able to securely log in and access my role-specific dashboard.

• Student Management:

  • As an Admin, I should be able to add, edit, and delete student profiles.
  • As a Teacher, I should be able to upload student documents and search/filter profiles.

• Attendance System:

  • As a Teacher, I should be able to mark daily attendance and generate monthly reports.
  • As an Admin, I should be able to detect low attendance automatically.

• Marks & Report System:

  • As a Teacher, I should be able to enter subject-wise marks and generate report cards.
  • As an Admin, I should be able to compare student performance and detect top performers.

• AI Analytics Engine:

  • As an Admin, I should be able to predict weak subjects and suggest improvements.
  • As a Teacher, I should be able to view insights on student performance trends.

• Fees Management:

  • As an Admin, I should be able to track paid/unpaid fees and send reminders.
  • As a User, I should be able to download fee receipts.

• Staff Management:

  • As an Admin, I should be able to manage staff profiles and generate payslips.

• WhatsApp Automation:

  • As an Admin, I should be able to send automated messages for attendance, fees, and results.

4. User Personas

1. Admin:

   • Responsibilities: Manage the entire system, oversee operations, and generate reports.
   • Needs: Comprehensive dashboards, role management, and analytics.

2. Teacher:

   • Responsibilities: Manage student attendance, marks, and performance insights.
   • Needs: Easy-to-use tools for data entry and report generation.

3. Student:

   • Responsibilities: Access personal performance data and notifications.
   • Needs: A simple dashboard to view attendance, marks, and fee status.

4. Parent:

   • Responsibilities: Stay informed about their child’s performance and dues.
   • Needs: Notifications and downloadable reports.

5. Staff:

   • Responsibilities: Manage administrative tasks and salary details.
   • Needs: Access to payslips and task management tools.

5. Visuals Colors and Theme

Unique Color Palette for infini-erp:

• Background: #F5F7FA (Light Gray)
• Surface: #FFFFFF (White)
• Text: #2C3E50 (Dark Blue)
• Accent: #3498DB (Bright Blue)
• Muted: #95A5A6 (Soft Gray)

This palette reflects a modern, professional, and approachable aesthetic, ideal for educational institutions.

6. Signature Design Concept

Interactive Knowledge Tree Homepage

The homepage will feature an interactive knowledge tree that grows as users explore the platform.

• Visuals: A dynamic tree with branches representing different modules (e.g., Attendance, Marks, Fees). Each branch will expand when hovered over, revealing sub-modules as blooming flowers.
• Animations: Smooth transitions as branches grow and flowers bloom, with subtle glowing effects on hover.
• Interactions: Clicking a branch will take users directly to the corresponding module.
• Color Shifts: The tree’s colors will subtly change based on the time of day (e.g., warm tones in the morning, cool tones at night).

This design will create a memorable first impression, symbolizing growth and learning.

7. Non-Functional Requirements

• Performance: The system should handle up to 10,000 concurrent users with minimal latency.
• Security: Implement role-based access control and encrypt sensitive data.
• Scalability: Support future expansion to additional institutions and features.
• Localization: Default to INR currency and IST timezone.

8. Tech Stack

Frontend

• React (with Tailwind CSS for styling)

Backend

• Python with FastAPI

Database

• MySQL (with Alembic for migrations)

AI Models

• GPT 5.4 for user-friendly responses
• Claude 4.6 Opas for academic insights

Messaging

• Twilio WhatsApp API

Orchestration

• Docker and Kubernetes

9. Assumptions and Constraints

• Assumptions:

  • Users will have basic digital literacy.
  • Institutions will provide necessary data for initial setup.

• Constraints:

  • Limited to Indian educational institutions in phase one.
  • Requires stable internet connectivity.

10. Glossary

• ERP: Enterprise Resource Planning
• AI: Artificial Intelligence
• IST: Indian Standard Time
• INR: Indian Rupee
• Twilio: A cloud communications platform

This SRD sets the foundation for building infini-erp into a world-class educational SaaS platform. Let’s bring this vision to life! 🚀