System Requirements Document (SRD) for infini-camp

1. Introduction

Welcome to the System Requirements Document (SRD) for infini-camp, a comprehensive data management system tailored for camp accommodations and employee tracking. This document outlines the system's objectives, features, and technical specifications to ensure efficient organization and access to critical data.

Designed specifically for Sanaiya Camp in Qatar, infini-camp aims to streamline the management of room assignments, employee details, and work-related information. By leveraging modern technologies, this system will empower camp organizers, staff, and sponsors to efficiently manage accommodations and resources.

2. System Overview

The infini-camp system is a web-based application that facilitates the management of camp accommodations and employee-related data. It provides tools for tracking room assignments, employee details, and work-related information, ensuring seamless operations for camp organizers and sponsors.

Key features include:

• Room assignment tracking with detailed fields.
• Employee data management, including personal and work-related information.
• Role-based access for admins, sponsors, and employees.
• API integration for real-time data updates and synchronization.

The system will be optimized for use in Qatar, adhering to local standards and preferences, including timezone (Arabian Standard Time, UTC+3) and currency (Qatari Riyal).

3. Functional Requirements

Room Assignment and Employee Data Management

• As Admin, I should be able to add, update, and delete room assignments with fields including Room No., Status, Sponsor, Employee details (Emp. No., Name, Gender, Position, Nationality), and work information (Work Location, Work Area, Mobile No.).
• As Admin, I should be able to view and search room assignments and employee data using filters like Room No., Status, Sponsor, and Work Location.
• As Sponsor, I should be able to view room assignments and employee details associated with my sponsorship.
• As Employee, I should be able to view my own room assignment and work-related details.

API Integration

• As Admin, I should be able to synchronize room assignment data with pre-resolved fields via API integration.

Reporting and Analytics

• As Admin, I should be able to generate reports on room occupancy, employee demographics, and work area distribution.

4. User Personas

Admin

• Role: Camp organizer or manager.
• Responsibilities: Manage room assignments, employee data, and system settings. Generate reports and analytics.
• Access Level: Full access to all system features.

Sponsor

• Role: Individual or organization sponsoring employees.
• Responsibilities: View room assignments and employee details under their sponsorship.
• Access Level: Restricted access to sponsored employee data.

Employee

• Role: Camp resident.
• Responsibilities: View personal room assignment and work-related details.
• Access Level: Limited access to personal data only.

5. Visuals Colors and Theme

Color Palette

The infini-camp system will feature a unique color palette inspired by the desert and camp environment, reflecting warmth, professionalism, and clarity.

• Background: #FDF6E3 (Soft Sand)
• Surface: #F4E3C1 (Desert Beige)
• Text: #3E3E3E (Charcoal Gray)
• Accent: #FF8C42 (Sunset Orange)
• Muted Tones: #C4B8A5 (Muted Taupe)

This palette ensures a visually appealing and user-friendly interface that aligns with the camp's identity.

6. Signature Design Concept

Interactive Room Map with Dynamic Filters

The homepage of infini-camp will feature an interactive room map that visually represents the camp layout. Each room will be displayed as a clickable unit, color-coded based on its status (e.g., occupied, vacant, under maintenance). Users can:

• Hover over rooms to view quick details (Room No., Status, Sponsor).
• Click on rooms to access detailed employee and work-related information.
• Use dynamic filters to highlight rooms based on criteria like sponsor, work area, or nationality.

The map will include smooth animations, such as transitions when filters are applied, and micro-interactions like tooltips that appear on hover. This design ensures an engaging and intuitive experience, making data exploration effortless.

7. Non-Functional Requirements

• Performance: The system must support up to 10,000 concurrent users without degradation in performance.
• Scalability: The architecture should allow for easy scaling to accommodate future expansions.
• Security: Implement role-based access control and encryption for sensitive data.
• Localization: Support for Arabic and English languages.
• Availability: Ensure 99.9% uptime with robust disaster recovery mechanisms.

8. Tech Stack

Frontend

• React for Web

Backend

• Python
• FastAPI

Database

• MySQL (preferred for relational data)
• Alembic for migrations

AI Models

• GPT 5.4 for user-friendly responses
• Claude 4.6 Opas for coding and academic tasks

AI Tools

• Litellm for LLM Routing
• Langchain

Orchestration

• Docker for local development
• Kubernetes for server-side orchestration

9. Assumptions and Constraints

Assumptions

• Users will have access to stable internet connections.
• The system will primarily be accessed via web browsers.
• Sponsors and employees will have limited access based on their roles.

Constraints

• The system must comply with Qatar's data protection regulations.
• Deployment must align with local hosting requirements.

10. Glossary

• Room Assignment: The process of allocating rooms to employees within the camp.
• Sponsor: An individual or organization responsible for supporting employees.
• Work Area: The specific location within the camp where an employee performs their duties.
• API Integration: The process of connecting the system with external services for data synchronization.

End of Document