cool-meeting System Requirements Document

Introduction

The "cool-meeting" project is designed to streamline the process of booking meeting rooms within a company. This application will cater to internal users, providing a seamless experience for employees to reserve spaces and for administrators to manage room availability and bookings.

System Overview

The "cool-meeting" app will serve as an internal tool for companies, allowing employees to easily book meeting rooms and administrators to manage these bookings efficiently. The system will include features such as room availability checking, booking management, and notifications to ensure smooth scheduling and usage of meeting spaces.

Functional Requirements

• As an Admin, I should be able to add, edit, and remove meeting rooms.
• As an Admin, I should be able to view all bookings and manage them.
• As an Employee, I should be able to view available meeting rooms.
• As an Employee, I should be able to book a meeting room.
• As an Employee, I should receive notifications for my bookings.

User Personas

• Admin: Responsible for managing meeting room availability, bookings, and user access.
• Employee: Can view and book available meeting rooms and receive notifications about their bookings.

Visuals Colors and Theme

• primary: #1A73E8 (a vibrant blue for brand identity)
• primary_light: #E8F0FE (a light blue for hover states and secondary UI)
• secondary: #FF6F61 (a coral hue for emphasis and links)
• accent: #FFD700 (a bright gold for call-to-action buttons and active states)
• highlight: #FFA500 (an orange for hover states and notifications)
• bg: #F5F5F5 (a light grey for the page background)
• surface: rgba(255, 255, 255, 0.9) (a soft white for card/panel backgrounds)
• text: #333333 (a dark grey for primary text and headings)
• text_muted: #757575 (a medium grey for secondary text and labels)
• border: rgba(200, 200, 200, 0.5) (a subtle grey for borders)

Signature Design Concept

The "cool-meeting" app will feature an interactive "Room Explorer" homepage. Users will navigate a 3D office floor plan using @react-three/fiber and @react-three/drei, where each meeting room is a clickable 3D model. Hovering over a room will display its availability status, and clicking will open a booking interface. The floor plan will have smooth transitions and zoom effects, providing an engaging and intuitive way to explore and book meeting spaces.

Interaction Model & Motion Direction

The landing page will utilize a "parallax" interaction model, with layered depth effects as users scroll through the office floor plan. Decorative elements like floating meeting icons and animated room availability indicators will translate at different speeds, creating a dynamic and immersive experience. Internal pages, such as the booking and admin dashboards, will adopt a "static" interaction model for clarity and ease of use.

Non-Functional Requirements

• The system should support up to 1,000 concurrent users.
• The application should load within 3 seconds on standard corporate networks.
• Data integrity and security must be maintained, ensuring only authorized users can access booking information.

Tech Stack

• Frontend: React for Web
• Backend: Python, FastAPI
• Database: MySQL or MariaDB, using Alembic for migrations
• Local Orchestration: Docker, docker-compose
• Server-side Orchestration: Kubernetes

Assumptions and Constraints

• The application is intended for internal use within a company.
• User authentication and authorization will be managed through existing corporate systems.
• The app will be optimized for desktop use, with potential future expansion to mobile platforms.

Glossary

• Admin: A user with permissions to manage meeting rooms and bookings.
• Employee: A user who can view and book meeting rooms.
• Booking: The process of reserving a meeting room for a specific time.
• Notification: Alerts sent to users regarding their bookings or room availability changes.