SquadPulse System Requirements Document

Introduction

SquadPulse is a Slack-native, privacy-first team health diagnostics tool designed to help remote and hybrid teams monitor and improve team morale and engagement. By providing quick and anonymous feedback, SquadPulse aims to prevent unnoticed burnout and disengagement, offering managers actionable insights to maintain a healthy team dynamic.

System Overview

SquadPulse differentiates itself from traditional HR tools by focusing on anonymity and ease of use. It provides a simple and effective way for teams to gauge their health without compromising privacy. The system includes AI-generated insights, a quick installation process, and cost-effectiveness, making it accessible and trustworthy for teams.

Source Content Inventory

• Product Strategy: AI compliance autopilot for SMBs (EU AI Act) — market validated.
• Database Schema: Full Prisma schema (User, Team, Ritual, HealthScore, Recognition, Alert, WeeklyRating, SlackChannel).
• API Architecture: tRPC routers (auth, team, user) + context + protected procedures.
• Auth: Clerk integration + user sync.
• UI Foundation: Landing page (hero, metrics, features), design system (colors, glass, animations).
• Components: Button, Badge, cn utility, Tailwind config, global CSS.
• Voice Assistant Spec: Complete architecture (wake word → ratings → commands → navigation).

Functional Requirements as Story Points

• As a Manager, I should be able to view a weekly trend chart of team health.
• As a Manager, I should receive an AI-generated digest explaining morale shifts and suggesting actions.
• As a User, I should be able to anonymously submit my energy and focus levels weekly.
• As a User, I should be able to optionally tag root causes for my current state.
• As a Developer, I should implement AI compliance autopilot for SMBs.
• As a Developer, I should create a full Prisma schema for the database.
• As a Developer, I should set up tRPC routers for authentication, team, and user management.
• As a Developer, I should integrate Clerk for authentication and user synchronization.
• As a Designer, I should develop a UI foundation including a landing page and design system.
• As a Developer, I should build components like Button, Badge, and configure Tailwind CSS.
• As a Developer, I should implement a voice assistant architecture for navigation and commands.
• As a User, I should be able to interact with the voice assistant to navigate the platform.
• As a Developer, I should ensure the voice assistant works locally using the Web Speech API.

User Personas

• Manager: Responsible for monitoring team health and taking action based on insights.
• Team Member: Provides weekly feedback on energy and focus levels.
• Developer: Implements and maintains the technical aspects of SquadPulse.
• Designer: Creates and refines the visual and interactive elements of SquadPulse.

Core User Flows

• Team Member submits weekly feedback -> Data is anonymized and aggregated -> Manager views trend chart and digest.
• Manager receives AI-generated insights -> Takes suggested actions to improve team health.
• Developer implements new features -> Updates system components and architecture.
• Designer updates UI elements -> Ensures consistency and usability across the platform.
• User interacts with the voice assistant -> Provides ratings and navigates the platform using voice commands.

Visuals Colors and Theme

• primary: #1A73E8 (a deep blue for brand identity)
• primary_light: #E8F0FE (a lighter blue for hover states)
• secondary: #FF6F61 (a coral hue for emphasis and links)
• accent: #FFD700 (a vibrant gold for CTAs and active states)
• highlight: #FFA500 (an orange for notifications and active indicators)
• bg: #FFFFFF (a clean white background)
• surface: rgba(255, 255, 255, 0.8) (a semi-transparent white for cards/panels)
• text: #202124 (a dark gray for primary text)
• text_muted: #5F6368 (a softer gray for secondary text)
• border: rgba(60, 64, 67, 0.2) (a subtle gray for borders)

Signature Design Concept

Interactive Team Health Dashboard

The homepage features an interactive dashboard that visualizes team health in real-time. Users can hover over different sections to see detailed insights and suggested actions. The dashboard uses dynamic animations to represent energy and focus levels, with sliders that adjust in response to user interaction. The design incorporates a "fitness tracker" theme, with elements that animate like a heartbeat, providing a lively and engaging experience.

Landing Hero Motion Brief

The landing page hero features a continuous animation loop where team feedback inputs (represented as colorful sliders) gather around a central dashboard. As inputs are adjusted, the dashboard transforms, displaying a clear visual representation of team health. The animation concludes with a suggested action appearing, highlighting the outcome of the feedback. This loop is built using motion/react for smooth transitions and responsive behavior.

Interaction Model & Motion Direction

• Intended Interaction Model: Animated
• The landing page will feature moderate scroll-triggered reveals, hover transitions, and spring physics on interactive elements. This approach ensures a polished and engaging user experience, suitable for a feature-rich product page.

Non-Functional Requirements

• The system must ensure data privacy and anonymity for all user inputs.
• The platform should be scalable to accommodate growing teams and data.
• The application should maintain high availability and performance.

Tech Stack

• Frontend: React for Web
• Backend: Node.js + Express or FastAPI
• Database: Prisma with MySQL or MariaDB
• AI Models: GPT 5.4 for user-friendly response
• AI Tools: Litellm for LLM Routing
• Local Orchestration: Docker, docker-compose
• Server-side Orchestration: Kubernetes

Assumptions and Constraints

• The system will be deployed in a cloud environment with robust security measures.
• User feedback will remain anonymous, with no personal data stored.
• The platform will integrate seamlessly with Slack for ease of use.
• The voice assistant will be developed for local use, leveraging the Web Speech API.

Glossary

• AI Compliance Autopilot: A feature ensuring adherence to AI regulations.
• Prisma Schema: A database schema using Prisma for defining data models.
• tRPC Routers: Type-safe API routers for handling requests.
• Clerk Integration: A third-party service for managing user authentication.
• Voice Assistant: A feature allowing voice commands for navigation and interaction.