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Event-planner

byTalha Shaikh

Need to create an "AI Weekend Planner" AI Weekend Planner is a web and mobile application that helps users discover events and activities happening near them based on their interests, location, budget, and preferred date. When users sign up, they can select their interests such as Music, Food, Sports, Business, Technology, Startups, Fitness, Travel, Family Activities, Movies, Gaming, Arts, and more. The platform then shows relevant local events that match those interests. Users can filter events by: Interests Budget Date Time Distance Category The platform gathers local events such as concerts, food festivals, sports matches, stand-up comedy shows, workshops, exhibitions, networking events, family activities, and community gatherings. Instead of automatically choosing events, users can browse and select the events they want to attend. The platform then creates a personalized weekend itinerary showing event timings, locations, estimated costs, and travel details. Example: A user interested in Technology and Startups with a budget of ₹2,000 will see nearby tech meetups, startup networking events, workshops, and conferences that fit within their budget. A user interested in Food and Music will see food festivals, restaurant events, live music performances, and concerts happening nearby. Key Features: User registration and profiles Interest-based event recommendations Location-based event discovery Budget-based filtering Event search and categorization Save favorite events Personalized weekend itinerary creation Maps and navigation integration Event reminders and notifications Mobile-friendly responsive design Goal: Help users easily discover events they genuinely care about and build enjoyable weekend plans without spending hours searching across multiple websites and apps.

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System Requirements

System Requirement Document
Page 1 of 6

Event-planner

Introduction

The "Event-planner" project, also known as the "AI Weekend Planner," is a web and mobile application designed to help users discover and plan events and activities based on their interests, location, budget, and preferred dates. This document outlines the system requirements for the development and deployment of the Event-planner application.

System Overview

The Event-planner application aims to simplify the process of finding and organizing weekend activities by providing personalized event recommendations. Users can sign up, select their interests, and receive tailored suggestions for local events. The platform supports event organizers by allowing them to register and advertise their events, thereby reaching a wider audience.

Key features include user registration, interest-based recommendations, location and budget filtering, event categorization, itinerary creation, and integration with maps and navigation services.

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Functional Requirements

  • As a User, I should be able to register and create a profile.
  • As a User, I should be able to select my interests such as Music, Food, Sports, etc.
  • As a User, I should be able to receive event recommendations based on my interests.
  • As a User, I should be able to discover events based on my location.
  • As a User, I should be able to filter events by budget, date, time, distance, and category.
  • As a User, I should be able to search for specific events.
  • As a User, I should be able to save my favorite events.
  • As a User, I should be able to create a personalized weekend itinerary.
  • As a User, I should be able to view event details including timings, locations, and estimated costs.
  • As a User, I should be able to receive event reminders and notifications.
  • As a User, I should be able to access the application on mobile devices.
  • As an Organizer, I should be able to register my events on the platform.
  • As an Organizer, I should be able to advertise upcoming events on the app.

User Personas

  • General User: Individuals of any age interested in discovering and attending local events.
  • Event Organizer: Individuals or organizations looking to promote their events and reach a larger audience.

Core User Flows

  • User registers and creates a profile -> Selects interests -> Receives event recommendations -> Filters and searches events -> Saves favorite events -> Creates a weekend itinerary.
  • Organizer registers an event -> Advertises the event on the platform -> Users discover and attend the event.
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Visuals Colors and Theme

  • Background: #121212
  • Secondary Background: #1A1A1A
  • Card Background: #1E1E1E
  • Accent Gradient: #7C3AED to #06B6D4
  • Highlight Color: #FFB703
  • Text Primary: #FFFFFF
  • Text Secondary: #A1A1AA
  • Borders: subtle translucent borders

Signature Design Concept

The homepage of the Event-planner will feature large immersive hero sections with animated backgrounds and a "What's Happening This Weekend?" headline. Users will see a dynamic map with event pins scattered across their location. Each pin represents an event, and clicking on a pin will reveal a pop-up card with event details, including a brief description, date, time, and a "Save to Itinerary" button. The map will be interactive, allowing users to zoom in and out, and drag to explore different areas. This concept will be implemented using @react-three/fiber for 3D map rendering and framer-motion for smooth animations and transitions.

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Interaction Model & Motion Direction

The landing page will utilize a "parallax" interaction model, providing a layered depth experience as users scroll through the page. Decorative elements such as atmospheric blobs and distant shapes will move at different speeds to create a visually rich first impression. Internal pages will adopt a "static" interaction model for clarity and ease of use, focusing on content and functionality.

Home Screen

  • Full-width hero section with animated background
  • "What's Happening This Weekend?" headline
  • Smart search bar centered prominently
  • Interest chips with modern pill design
  • Featured events displayed as large visual cards
  • Horizontal scrolling sections
  • Trending Near You section
  • Popular This Week section
  • Events based on your interests

Non-Functional Requirements

  • The application must support high concurrency to handle multiple users accessing the platform simultaneously.
  • The system should ensure data privacy and secure access control.
  • The application must be responsive and accessible on various devices and screen sizes.
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Tech Stack

  • Frontend: React for Web, React Native for mobile app
  • Backend: Python, FastAPI
  • Database: MySQL or MariaDB
  • AI Models: GPT 5.4 for user-friendly responses
  • AI Tools: Litellm for LLM Routing
  • Local Orchestration: Docker, docker-compose
  • Server-side Orchestration: Kubernetes

Event Cards

  • Large cover images
  • Floating price badge
  • Category badge
  • Distance indicator
  • Save button
  • Modern layered appearance
  • Premium hover animations

Assumptions and Constraints

  • The application will primarily target users in India, considering local events and cultural preferences.
  • The platform will support both English and regional languages for broader accessibility.
  • Budget constraints may limit the number of events displayed to users.
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Event Details

  • Cinematic hero image
  • Sticky booking/action panel
  • Interactive event timeline
  • Modern map section
  • Beautiful schedule layout
  • Rich visual hierarchy

Glossary

  • AI: Artificial Intelligence
  • LLM: Large Language Model
  • RDBMS: Relational Database Management System
  • UI: User Interface
  • UX: User Experience

Weekend Planner

  • Modern timeline view
  • Interactive journey between selected events
  • Budget tracker with visual progress
  • Travel time visualization
  • Drag-and-drop itinerary editing
  • UX: User Experience