AI_HRMS System Requirements Document

1. Introduction

AI_HRMS is a modern, production-ready Human Resource Management System (HRMS) designed as a full-stack web application. The system aims to streamline HR processes, enhance productivity, and provide a seamless user experience for various roles within an organization.

2. System Overview

AI_HRMS is built using a robust tech stack that includes React with TypeScript for the frontend, TanStack Router and Query for state management, and Tailwind CSS for styling. The backend is powered by Supabase, utilizing PostgreSQL for data storage, authentication, and real-time capabilities. The application is designed to be responsive, supporting desktop, tablet, and mobile devices.

2a. Source Content Inventory

• Tech Stack: React + TypeScript, TanStack Router, TanStack Query, Tailwind CSS + shadcn/ui, Supabase (Authentication, PostgreSQL, Storage, Realtime)
• Features: Secure login, Dashboard, Employee Management, Attendance Management, Leave Management, Payroll Management, Asset Management, Recruitment, Performance Management, Announcements, Document Management, Company Settings, Reports and analytics
• User Roles: Super Admin, HR Manager, Manager, Employee
• Database: Normalized PostgreSQL with foreign keys, indexes, Row Level Security (RLS), and seed data
• Code Quality: Reusable components, clean architecture, TypeScript, form validation, state handling, maintainable code
• Deliverables: Incremental build, database design, Supabase configuration, authentication, module implementation, testing, optimization, deployment

3. Functional Requirements as Story Points

• As a Super Admin, I should be able to manage user roles and permissions.
• As an HR Manager, I should be able to view and manage employee profiles.
• As a Manager, I should be able to track team attendance and leave requests.
• As an Employee, I should be able to check in/out and view my attendance history.
• As an HR Manager, I should be able to manage payroll and generate payslips.
• As a Manager, I should be able to assign and track company assets.
• As an HR Manager, I should be able to manage recruitment processes.
• As an Employee, I should be able to apply for leave and view leave balances.
• As a Manager, I should be able to conduct performance reviews.
• As an HR Manager, I should be able to make company-wide announcements.
• As an Employee, I should be able to upload and manage my documents.
• As a Super Admin, I should be able to configure company settings.
• As a User, I should be able to view reports and analytics.

4. User Personas

• Super Admin: Oversees the entire HRMS, manages roles and permissions.
• HR Manager: Manages HR functions, employee records, payroll, and recruitment.
• Manager: Oversees team performance, attendance, and asset management.
• Employee: Engages with HRMS for attendance, leave, and document management.

5. Core User Flows

• Super Admin configures roles -> HR Manager manages employee profiles -> Employee updates personal info
• Employee checks in -> Manager reviews attendance -> HR Manager generates attendance report
• Employee applies for leave -> Manager approves/rejects leave -> Employee views leave status
• HR Manager sets up payroll -> Employee views payslip -> HR Manager adjusts salary structure
• Manager assigns asset -> Employee returns asset -> Manager updates asset status
• HR Manager posts job -> Candidate applies -> HR Manager tracks interview process
• Manager sets performance goals -> Employee reviews goals -> Manager conducts performance review

6. Visuals Colors and Theme

• primary: #1A73E8 (Deep Blue)
• primary_light: #E8F0FE (Light Blue)
• secondary: #FF7043 (Coral)
• accent: #FBC02D (Amber)
• highlight: #FFEB3B (Yellow)
• bg: #F5F5F5 (Light Grey)
• surface: rgba(255, 255, 255, 0.9)
• text: #212121 (Dark Grey)
• text_muted: #757575 (Muted Grey)
• border: rgba(0, 0, 0, 0.1)

7. Signature Design Concept

Interactive Employee Journey Map: The homepage features an interactive journey map that visually represents an employee's lifecycle within the company. Users can click on different stages (e.g., onboarding, performance review, promotion) to view detailed information and actions related to each stage. The map uses smooth animations and transitions powered by motion/react, creating an engaging and informative experience.

LANDING HERO MOTION BRIEF

The landing hero showcases an animated flow of an employee's journey from onboarding to promotion. The animation begins with an employee's profile card entering the screen, followed by icons representing various HR processes (e.g., attendance, leave, payroll) that animate around the profile. The journey concludes with a celebratory animation of the employee's promotion. This looped animation is designed using motion/react and provides a clear narrative of the HRMS's capabilities.

8. Interaction Model & Motion Direction

• Intended Interaction Model: Animated
• The landing page will feature moderate scroll-triggered reveals and hover transitions, with spring physics applied to interactive elements. This approach ensures a polished and engaging user experience, suitable for a feature-rich HRMS.

9. Non-Functional Requirements

• The application must ensure secure role-based access control.
• The system should be scalable to accommodate growing user data.
• The application should maintain high availability and performance.
• The system must comply with data protection regulations.
• The application should support multi-language capabilities.

10. Tech Stack

• Frontend: React with TypeScript, TanStack Router, TanStack Query, Tailwind CSS
• Backend: Supabase (Authentication, PostgreSQL, Storage, Realtime)
• Database: PostgreSQL with Row Level Security (RLS)
• Code Quality: TypeScript, reusable components, clean architecture

11. Assumptions and Constraints

• The application will be deployed in a cloud environment.
• Users will have internet access to use the application.
• The system will support English as the primary language initially.
• The application will adhere to industry-standard security practices.

12. Glossary

• HRMS: Human Resource Management System
• CRUD: Create, Read, Update, Delete
• RLS: Row Level Security
• Supabase: An open-source Firebase alternative that provides backend services
• TypeScript: A typed superset of JavaScript that compiles to plain JavaScript