Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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Document sections 01–06
03ModulesSections 01–06
Document identity
Section 07 · Settings- DocumentPleximod Management System
- VolumeSoftware Requirements Document
- Version1.4
- Prepared forShanil and the Pleximod team
- Date8 October 2026
- StatusRequirements baseline for proposal preparation
Configuration surface · read from left to right
One system.Head office,factory, franchise.
Settings
Maintain the business values that must be configuration or transaction data — business and location profiles, item units and product choices, quotation rates and tiers, payment and credit terms, production routes and inactivity thresholds, machine service rules, role and organisation assignments, material-cost and report settings, and fulfilment-time event measures — so numeric limits and commercial terms are never hard-coded as universal rules.
Access code
Five codes. Every value on this page is colour-coded by which organisation owns it, so the financial firewall is legible before a single configuration field is read.
- 01
Pleximod records
Pleximod-owned records, primary text, and primary rules
- 02
Franchise records
Franchise-owned records and accepted or paid states
- 03
Credit exception
Authorised credit exceptions and incomplete-cost flags
- 04
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
- 05
Shared master data
Shared master data, metadata, and column captions
OwnerBlack cells belong to Pleximod, green cells to a franchise, grey cells to shared master data used by both.
CurrencyAmounts, dates, quantities, and counters are set in tabular numerals throughout the document.
ExceptionYellow marks a payment gate passed on an authorised credit exception or a cost entry that is still incomplete.
Quotation pricing configuration
Maintain the dealer and direct price tiers, product rates, option additions, dimension unit, quotation validity, and amount rounding that quotation generation reads.
Rate card · CFG-03
Price tier
CFG-03Product rates and option additions
Dealer price tier · QTN-04
| Product · row ID | Product rate (INR) | Option addition (INR) |
|---|---|---|
| QTN-04Modular wardrobe carcassPer running metre | Product rate (INR) | Option addition (INR) |
| QTN-04Modular kitchen base unitPer running metre | Product rate (INR) | Option addition (INR) |
| QTN-04TV unitPer unit | Product rate (INR) | Option addition (INR) |
Requirement QTN-04 · Generate professional English quotation PDFs using Pleximod's branding.
Days a quotation remains valid from issue.
CFG-03 · Maintained by authorised head-office users.
02CFG-04
Billing & credit
Billing, credit and payment terms
Configuration baseline for Pleximod invoices to a franchise or direct customer. These terms govern the payment gate that releases factory dispatch.
Head office & accountsTerms and billing milestone
CFG-04Due date, credit days and exception authority
Configured valuesOutstanding ageing groups
3 groups- AG-01
- AG-02
- AG-03
Requirement CFG-04Module register
Define billing, credit, discount, and payment terms as configuration data so numeric limits and commercial terms are maintained rather than hard-coded.
CFG-05 · Production route configuration
Production route configuration
Configure the stage sequence, quality-check detail and inactivity thresholds for the factory work. Stages and their sequence are configurable for the work, and the inactivity limit, non-working-time treatment and on-hold treatment are configuration values, not fixed rules.
Route and stage sequence
Sheet CFG-05 · Production route
Production route
Select a route to view and edit its ordered stage sequence and inactivity thresholds.
No production route is selected. Select a route from the list to configure its stage sequence and inactivity thresholds.
CFG-05 · Production route configuration
Factory scope view · maintenance by head office
05 · Configuration · CFG-06
Machine and component service rules · entered readings · factory user
CFG-06Machine and component maintenance
Machine service configuration
Configure the usage unit, opening reading, service limit or interval, reminder point, and the counter affected by a service or replacement, separately for each registered machine and each component maintained with it.
Machines and components
MC-CNC-01CNC router, 3-axisFactory — Cutting bay1,240Operating hours
ComponentCP-BLD-07Blade assembly, panel sawFactory — Cutting bay3,410Cuts
MC-PRS-02Cold hydraulic pressFactory — Press bay8,650Cycles
MC-EDG-01Automatic edge banding machineFactory — Edge banding cell5,120Pieces
MC-BOR-03Multi-boring machineFactory — Drilling cell14,380Cuts
Service rule
- Usage unit
- Operating hours
- Opening reading
- 1,240
- Service limit
- 500 unitsConfigured separately for this machine
- Reminder point
- 450 unitsApproaching or overdue service is flagged
- Counter affected
- Spindle hoursCounter restarted on service or replacement
A service limit in units or an interval in days, or a named affected counter, is required. Reminder point cannot exceed the service limit.
- APP-05
- CFG-07
- SAF-12
Access assignment
Access is controlled by user role, organisation, and permitted actions. Permissions are assignable by role and organisation, and the franchise retail privacy restriction is enforced regardless of head-office role — owner and administrator business roles cannot bypass it.
Role and permission sheet
CP-01 · Configuration recordUserRole · Organisation
Saves the role, organisation, and granted permitted actions.
Configuration scope boundary
CFG-07 · APP-05 · SAF-12- APP-05
- CFG-07
- SAF-12
APP-05 · Control access by user role, organisation, and permitted actions.
CFG-07 · Assign each user a role and an organisation and record permitted actions at that boundary.
SAF-12 · Enforce franchise retail privacy regardless of head-office role so owner and administrator business roles cannot bypass it.
This surface never shows franchise retail invoices, franchise selling prices, franchise customer payments, or another franchise's records.
04 Access Model · 06 Commercials · Configuration
Report and Timing Configuration
Set the reporting date ranges, the discount, credit note and tax treatments, and the recorded order-timeline events that measure fulfilment time. Estimates, actual costs and missing inputs remain identifiable in every report this surface configures.
Material-based P&L · Configuration sheetDocument v1.4 · 8 October 2026 · accountant-approved settings
Reporting date range
Sales period and material-cost period for the monthly report
Report treatments
How discount, credit note and tax are applied to reported values
Fulfilment-time events
Recorded order-timeline events used as the measured start and end points
03 Modules · Configuration register
Requirement and module register
Owner codePleximodFranchiseShared
| Req. | Module | Requirement | Owner |
|---|---|---|---|
| APP-05 | Common application | Control access by user role, organisation, and permitted actions. | Shared |
1 configuration-scope IDs · CFG-01 to CFG-09, APP-05, SAF-12
Software Requirements Document v1.4 · 8 October 2026
- DocumentPleximod Management System
- VolumeSoftware Requirements Document v1.4
- Date8 October 2026
- StatusRequirements baseline for proposal preparation
Configuration scope boundary
The business values that must be maintained as configuration or transaction data are business and location profiles with separate Pleximod and franchise issuers, item units and product choices, entered product rates and dealer tiers with the rates used on accepted quotations preserved, advance and balance terms with billing milestones, invoice due dates, selected credit days, authorised credit roles, and outstanding ageing groups, production routes and stage sequence with configurable inactivity thresholds and alert treatment, per-machine and per-component usage units, opening readings, service limits, reminder points, and the counter affected by a service or replacement, role and organisation assignments with view, create, update, and authorise permissions and franchise retail privacy enforced regardless of head-office role, material-cost and report settings with estimates, actual costs, and missing inputs kept identifiable, and the recorded start and end events used for fulfilment-time measures; numeric limits and commercial terms are not hard-coded as universal rules.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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