Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
by
Janvi shah
Janvi shahCould you please create a proposal
Comments (0)
Sign in to leave a comment
Document identitySEC-03
Document
Pleximod Management System
Volume
Software Requirements Document
Version
1.4
Prepared for
Shanil and the Pleximod team
Date
8 October 2026
Status
Requirements baseline for proposal preparation
Reports · Material-based P&L
One system.Head office, factory,franchise.
Reports
Enter and revise estimated material cost, compare it with actual material cost for an order or project, and read the monthly material-based P&L with incomplete-cost flags.
Access code · report layer key
Pleximod material costs and material-based P&L are recorded as Pleximod records and are never sent to a franchise browser; incomplete cost entry is flagged yellow wherever it appears in a report.
- Pleximod recordsPleximod-owned records, primary text, and primary rules
- Franchise recordsFranchise-owned records and accepted or paid states
- Credit exceptionAuthorised credit exceptions and incomplete-cost flags
- Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
- Shared master dataShared master data, metadata, and column captions
MCE-01 · COST ENTRY
Pleximod records · Head office
Material cost entry
Enter or revise the estimated material cost at order preparation and record the actual material cost with its source and inventory reference. Estimated, actual and incomplete results stay distinguishable, and a missing material cost is never treated as a confirmed zero cost.
01 · Order selector
Sales orders · Pleximod layer
02 · Estimated material cost
Retained revisions
| Entry | Date | Responsible | Amount |
|---|---|---|---|
| Original estimate Order preparation baseline. | 14 Aug 2026 | A. Patel (Sales) | 2,98,000 |
| Revision 1 Plywood rate revised after supplier update. | 02 Sep 2026 | N. Shah (Accounts) | 3,18,500 |
03 · Actual material cost
Condition · actual cost entered
PNL-04Cost status
Inputs for SO-2041 are retained so the displayed result can be explained; labour, electricity, machine running costs, maintenance, transport, installation and rent are excluded from material-based P&L.
Reporting register
Requirement IDs
- PNL-04Reports · Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.pleximod
- PNL-04
- PRJ-04
- ORD-05
Order and project material-based P&L
Material-based P&L · estimated vs actual material cost
- INV-01
- QTN-04
- ORD-05
- BIL-06
- PRJ-04
- DSP-01
- PRD-03
- MCH-03
- PNL-04
- TIM-02
- FRN-09
- APP-05
Incomplete input flags1 of 3
- Sales order · kitchen unitsEstimated material cost not entered
Calculation
Material-based profit = sales value − assigned material cost. A missing material cost is never treated as a confirmed zero cost.
Excluded from this report
Labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. The franchise selling price to its customer does not enter Pleximod’s report.
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
Monthly material-based P&L
Report PNL-03 · Element 07 · Head office only
01Reporting period
The report uses the configured reporting dates below together with recorded sales and material-cost entries. Each included sale and each assigned material-cost entry is counted once.
Period selected: October 2026
02Monthly totals · October 2026
Material-based P&L — Pleximod totals
Select a reporting period and generate the report to see the monthly totals. No figures are shown until a report has been generated.
05Reporting scope boundary
- This report is labelled material-based P&L; it is not a full business net-profit statement.
- Recorded sales value and assigned material cost come from the material-cost entry surface and are counted once each.
- Franchise retail invoices, franchise selling prices, franchise customer payments, and another franchise's records are never shown here.
Material-based P&L scope
CAP-07 · Read-only statementEvery order, project, and monthly report on this page is a material-based P&L. It compares the sales value with the assigned material cost, and nothing else.
Calculation
- Sales valueEntered order value
- Assigned material costEntered material cost
- Material-based profitSales value − assigned material cost
Cost states
- EstimatedEstimated material cost only. The estimate and its revisions are retained, with the responsible user and date.
- ActualActual material cost recorded from the cost source, optionally linked to a stock record.
- IncompleteMaterial cost not yet entered or survey incomplete.Incomplete cost entry
Excluded from material-based P&L
- EX-01Labour
- EX-02Electricity
- EX-03Machine running costs
- EX-04Maintenance
- EX-05Transport
- EX-06Installation
- EX-07Rent
- EX-08Other expenses
Scope boundary
- Reports on this page are labelled material-based P&L. They compare sales value with assigned material cost only.
- Full business net profit, automatic costing from a bill of materials, labour allocation, overhead allocation, and a complete accounting ledger are excluded.
- Franchise retail invoices and customer payments are not counted in Pleximod’s sales totals, receivables, or material-based P&L.
- A missing material cost is never treated as a confirmed zero cost. It is carried as incomplete until the cost is entered.
Reports · Register 06
Requirement and module register
The accepted reporting-scope baseline IDs, set as small-caps tabular labels in the left margin so the proposal can be audited line by line. Each row names its module, states the requirement, and carries its owning layer as a solid colour block.
| ID | Module | Requirement | Owner |
|---|---|---|---|
| PNL-01 | — | Requirement text is not available in this preview. | Shared |
| PNL-02 | — | Requirement text is not available in this preview. | Shared |
| PNL-03 | — | Requirement text is not available in this preview. | Shared |
| PNL-04 | Reports | Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Pleximod |
| CFG-08 | — | Requirement text is not available in this preview. | Shared |
| SAF-10 | — | Requirement text is not available in this preview. | Shared |
| SAF-11 | — | Requirement text is not available in this preview. | Shared |
| ORD-04 | — | Requirement text is not available in this preview. | Shared |
Material-based P&L registerOwner coded: black Pleximod, green franchise, grey shared
Document record · Reporting scope baseline
- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Reporting scope boundary
Material-based profit = sales value − assigned material cost. Order, project, and monthly reports are labelled material-based P&L and exclude labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses. A missing material cost is never treated as a confirmed zero cost, and estimated, actual, and incomplete results remain distinguishable. The monthly report uses the configured reporting dates and counts each included sale and assigned material-cost entry once, with links to its source records. Franchise retail invoices and customer payments are not counted in Pleximod’s sales totals, receivables, or material-based P&L.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
No comments yet. Be the first!