Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
One system.Head office, factory,franchise.
Orders
Convert an accepted quotation into a confirmed sales order and track it through production, quality check, packing, and partial dispatch.
Key
Access and financial firewall
Colour is the code, not decoration- 01
Pleximod records
Pleximod-owned records, primary text, and primary rules
- 02
Franchise records
Franchise-owned records and accepted or paid states
- 03
Credit exception
Authorised credit exceptions and incomplete-cost flags
- 04
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
- 05
Shared master data
Shared master data, metadata, and column captions
Section 03 · Orders · Register
Order register
Every confirmed franchise sales order with its linked purchase order, project, current fulfilment stage, and ordered, manufactured, dispatched, delivered, and remaining quantities. Select a row to read its linked project, delivery destination, and stage history.
Franchise sales order register
Source SO-2026-0141 – SO-2026-0143 · quantities in units · read-only
Filter by fulfilment stage
Active filter: All orders
| Sales order | PO reference | Project | Stage | Ordered | Manufactured | Dispatched | Delivered | Remaining | Last update |
|---|---|---|---|---|---|---|---|---|---|
| Sales orderLast update 2026-10-08 14:20 | PO referencePO-2026-0141 | ProjectPRJ-2026-0088PRJ-2026-0088 · Weekend villa, AhmedabadSubmitted · Customer site | StageProduction | Ordered1 | Manufactured1 | Dispatched0 | Delivered0 | Remaining1 | Last update2026-10-08 14:20 |
| Sales orderLast update 2026-10-08 09:05 | PO referencePO-2026-0142 | ProjectPRJ-2026-0091PRJ-2026-0091 · Residential apartment, SuratQuotation approved · Franchise studio | StageQuality check | Ordered3 | Manufactured3 | Dispatched1 | Delivered1 | Remaining2 | Last update2026-10-08 09:05 |
| Sales orderLast update 2026-10-07 17:40 | PO referencePO-2026-0143 | ProjectPRJ-2026-0094PRJ-2026-0094 · Hotel fit-out, VadodaraAdvance recorded · Customer site | StagePacking | Ordered2 | Manufactured2 | Dispatched0 | Delivered0 | Remaining2 | Last update2026-10-07 17:40 |
Selected order detail
Sales order SO-2026-0141 · PO PO-2026-0141 · stage Production
Linked project and destinationORD-02
- Linked project
- PRJ-2026-0088 · Weekend villa, Ahmedabad
- Delivery destination
- Customer site
- Destination detail
- Weekend villa, Ahmedabad · site contact recorded
- Linked purchase order
- PO-2026-0141
- Last update
- 2026-10-08 14:20
Stage historyPRD-01PRD-02PRD-03PRD-04
- ConfirmedPO submitted 2026-10-05
- ConfirmedActual date unknown or incomplete
- Material readinessRecorded 2026-10-08 · target 2026-10-10
- ProductionRecorded 2026-10-08 14:20 · target 2026-10-13
- Quality checkActual date unknown or incomplete
- PackingActual date unknown or incomplete
- DispatchActual date unknown or incomplete
- DeliveredActual date unknown or incomplete
Quotation to sales order
Accepted quotations convert into a confirmed sales order here. The accepted specification, customer, project, and delivery destination are restated beside the form so nothing is lost in conversion.
Conversion form
Complete destination and contact details are recorded with the order.
Orders · Partial fulfilment
Fulfilment quantity ledger
Quantity check for the selected sales order, and the dispatch quantity entry that records each partial shipment against it.
ProjectPRJ-2026-0088 · Weekend villa, Ahmedabad
Last update2026-10-08 14:20
Order quantities
| Ordered | Manufactured | Dispatched | Delivered | Remaining |
|---|---|---|---|---|
| Ordered1 | Manufactured1 | Dispatched0 | Delivered0 | Remaining1 outstanding |
1 of 1 still to dispatch.
Dispatch quantity entry
Enter the quantity for this shipment and its destination. The recorded dispatched quantity updates against SO-2026-0141.
ORD · 05 · TimelineHead office · linked to project
Fulfilment timeline record
Target and actual dates for each named order event, with planned and actual elapsed time between the configured events. Original targets and every revision are retained so a displayed result can be explained.
Order
Select an order above to read and record its timeline.
TIM-03-02; SAF-11 retains the original target and every revision. Actual dates are recorded, never calculated from production speed, throughput or capacity.
Requirement and module register
Accepted order-scope requirement and module IDs, read-only, for audit line by line against the requirements baseline.
Requirement and module register · Orders scope12 rows · read-only
| ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01Inventory | Inventory | Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | Pleximod |
| QTN-04Quotations | Quotations | Generate professional English quotation PDFs using Pleximod's branding. | Pleximod |
| ORD-05Orders | Orders | Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | Pleximod |
| BIL-06Billing | Billing | Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | Pleximod |
| PRJ-04Projects | Projects | Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | Pleximod |
| DSP-01Dispatch | Dispatch | Generate packing lists and delivery challans linked to the order and dispatch. | Pleximod |
| PRD-03Production | Production | Include a quality-check stage with photo capture and the responsible user's record. | Pleximod |
| MCH-03Maintenance | Maintenance | Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | Pleximod |
| PNL-04Reports | Reports | Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Pleximod |
| TIM-02Fulfilment dates | Fulfilment dates | Record actual dates and show planned versus actual progress and elapsed time between clearly named events. | Pleximod |
| FRN-09Franchise portal | Franchise portal | Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | Franchise |
| APP-05Common application | Common application | Control access by user role, organisation, and permitted actions. | Shared |
PleximodFranchiseShared
Document Pleximod Management SystemVolume Software Requirements DocumentVersion v1.4Date 8 October 2026Status Requirements baseline for proposal preparation
ORD-01An accepted quotation converts into a confirmed sales order only after approval and the required advance are recorded. ORD-04The order is then tracked through production, quality checking, packing, dispatch, and delivery. DSP-06Partial fulfilment and multiple dispatches are supported, with recorded quantities reconciled so the same order quantity is never counted twice. SAF-07Dispatch, payment, and credit-exception entries remain traceable in the audit record.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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