Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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Proposal01 Context
Document identity
Ref PXM‑SRD‑1.4- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
One system.Head office, factory,franchise.
Installation
Section 02 · Installation scopeRecord installation sign-off and final customer acceptance: franchise jobs are signed off through the franchise, and direct jobs record the assigned installation user and the customer’s acceptance.
Access code key
Colour carries ownership and state across every ledger, sheet, and register on this page. The band below is the whole code: read a record’s colour and you know who owns it and whether the installation gate is open.
- Pleximod recordsPXM
Pleximod-owned records, primary text, and primary rules
- Franchise recordsFRN
Franchise-owned records and accepted or paid states
- Credit exceptionCEX
Authorised credit exceptions and incomplete-cost flags
- Incomplete costICO
Missing or partly entered material cost, never treated as a confirmed zero
- Shared master dataSHR
Shared master data, metadata, and column captions
Firewall statement
A franchise’s own installation and acceptance records are green and belong to that franchise. Pleximod’s invoices, controls, and material costs are black and red, and are never shown to a franchise or to another franchise. Yellow marks an authorised credit exception or an incomplete cost entry and always sits beside the role that authorised it; grey marks master data shared across all organisations.
Installation register · 05
Installation sign-off
Record the assigned installation user and the installation sign-off for a direct customer order, or read the sign-off status the franchise has recorded for its own order.
Installation sign-off register
Pleximod Management System · factory orders
01Confirmed sales orders
| Order / PO | Project | Stage | Delivered | Last update |
|---|---|---|---|---|
| Order / POSO-2026-0141 · PO-2026-0141 | ProjectPRJ-2026-0088 · Weekend villa, Ahmedabad | StageProduction | Delivered0 / 1 | Last update2026-10-08 14:20 |
| Order / POSO-2026-0142 · PO-2026-0142 | ProjectPRJ-2026-0091 · Residential apartment, Surat | StageQuality check | Delivered1 / 3 | Last update2026-10-08 09:05 |
| Order / POSO-2026-0143 · PO-2026-0143 | ProjectPRJ-2026-0094 · Hotel fit-out, Vadodara | StagePacking | Delivered0 / 2 | Last update2026-10-07 17:40 |
Installation · 06 · Final acceptance
Final customer acceptance
Record the accepting customer contact, acceptance date, and acceptance notes for an order whose installation sign-off is already recorded. Acceptance is available for direct customer orders and for franchise-handled orders alike.
Orders with recorded sign-off
No orders yet have a recorded installation sign-off. Record an installation sign-off to make an order available for final customer acceptance.
Orders without a recorded installation sign-off cannot be accepted. Record the sign-off first.
Retail-billing readiness
- Selected order
- None selected
- Acceptance state
- Not yet recorded
- Accepting contact
- Not recorded
- Acceptance date
- Not recorded
- Recorded at
- Not recorded
- Pleximod supply record
- Pleximod owned
- Acceptance ownership
- Franchise owned
The franchise owns this acceptance record. Its retail invoices and customer payments remain private to that franchise and are kept separate from Pleximod’s invoices, receivables, and material-based P&L.
BIL-09FRN-10SAF-13
Acceptance recordNot yet recorded
- Order number
- Not recorded
- Project
- Not recorded
- Accepting customer contact
- Not recorded
- Acceptance date
- Not recorded
- Recorded time
- Not recorded
- Acceptance notes
- None entered
Select an order with a recorded installation sign-off to record its acceptance.
Register 07 · Installation scope · Read-only
Module & requirement register
Every accepted installation-scope requirement is listed below with its baseline ID, module, requirement text, and owning layer, so the delivery scope can be audited line by line against the requirements baseline. This register is a document of record and carries no controls.
RegisterMOD-07
Baselinev1.4
IDs listed10
LayerAccess-coded
| Requirement ID | Module | Requirement | Owner layer |
|---|---|---|---|
| Requirement IDDSP-05 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDDSP-06 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDPRJ-03 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDFRN-07 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDFRN-10 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDBIL-09 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDSAF-02 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDSAF-12 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDSAF-13 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
| Requirement IDCFG-01 | ModuleNot available | RequirementRequirement text is not available for this baseline ID. | Owner layerShared |
Owner layers: Pleximod · Franchise · Shared master data. Installation and final customer acceptance remain recorded against the same requirement IDs.
Document of record
- Pleximod Management System
- Software Requirements Document v1.4
- 8 October 2026
- Requirements baseline for proposal preparation
Installation scope boundary
Installation sign-off and final customer acceptance are recorded on this page: franchise jobs are signed off through the franchise, and direct jobs record the assigned installation user and the customer’s acceptance. Installation records identify the assigned user and capture customer acceptance. The franchise’s own retail invoices and customer payments remain private to that franchise and are kept separate from Pleximod’s invoices, receivables, and material-based P&L; head office cannot view the franchise’s retail invoices, prices, customer payments, or private financial totals.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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