Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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Proposal · Franchise Projects
One system.Head office, factory,franchise.
Franchise Projects
Manage each franchise project as one job from order through installation, with its own customer, site, and responsible organisation, and view its progress, linked order and delivery status.
Document identity
- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
04Access model
Access code · who owns which record
Five colour codes carry the whole system. A franchise user reads green project, order, and retail-invoice records as theirs, while Pleximod invoices and material costs stay black. The two money flows are never shown as one series.
- pleximod-recordsPleximod recordsPleximod-owned records, primary text, and primary rules
- franchise-recordsFranchise recordsFranchise-owned records and accepted or paid states
- credit-exceptionCredit exceptionAuthorised credit exceptions and incomplete-cost flags
- incomplete-costIncomplete costMissing or partly entered material cost, never treated as a confirmed zero
- shared-master-dataShared master dataShared master data, metadata, and column captions
- Financial firewall
- Black is Pleximod-owned; green is franchise-owned. Green covers the franchise’s own projects, orders, retail invoices, and customer payments, which head office and other franchises never see. Collections from a franchise customer do not change the separate amount the franchise owes Pleximod.
03 · Project register · Franchise scope
Franchise project register
Select a project to read its customer, site, responsible organisation, linked order and delivery status, and progress readout. Quantities and dates are shown as recorded.
Fulfilment stage
| Project | Customer | Responsible organisation | Linked PO | Sales order | Stage | Ordered | Manufactured | Dispatched | Delivered | Remaining | Last update |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Weekend villa, AhmedabadPRJ-2026-0088 | Ravi Mehta | Not recorded | PO-2026-0141 | SO-2026-0141 | Production | 1 | 1 | 0 | 0 | 1 | 2026-10-08 14:20 |
| Residential apartment, SuratPRJ-2026-0091 | Nisha Shah | Not recorded | PO-2026-0142 | SO-2026-0142 | Quality check | 3 | 3 | 1 | 1 | 2 | 2026-10-08 09:05 |
| Hotel fit-out, VadodaraPRJ-2026-0094 | Hotel Surya | Not recorded | PO-2026-0143 | SO-2026-0143 | Packing | 2 | 2 | 0 | 0 | 2 | 2026-10-07 17:40 |
Remaining quantity is flagged #F2B705 while outstanding and #0F7B4F at zero. Accepted and delivered stage states are coded #0F7B4F.
Selected project record
Weekend villa, Ahmedabad
PRJ-2026-0088
- Customer
- Ravi Mehta
- Site
- Weekend villa, Ahmedabad · site contact recorded
- Responsible organisation
- Not recorded
Linked order and delivery status
- Sales order
- SO-2026-0141
- Purchase order
- PO-2026-0141
- Production
- 1 of 1 manufactured
- Dispatch
- 0 dispatched
- Delivery
- 0 delivered
- Stage
- Production
Progress readout
Ordered1
Manufactured1
Dispatched0
Delivered0
Private retail invoices for this project
These invoices use this franchise’s own business and GST details, branding, invoice number series, and selling prices. They remain private to the franchise’s authorised users and are not part of Pleximod’s invoices.
No retail invoices are linked to this project yet.
Link a retail invoice to this project
Customer collections recorded against these retail invoices do not change the amount this franchise owes Pleximod.
Material-based P&L
Pleximod project view · estimated against actual material cost. Values are read from Pleximod records only; no figure is supplied on this static statement.
Ruled label / value blockAmount in ₹ · Pleximod records
Project sales valuePleximod-billed value for the franchise project
—Figure not supplied
Assigned material costCost as entered
—Figure not supplied
Assigned material costCost as entered
—Figure not supplied
Incomplete material costCost not yet entered
—Not entered
DifferenceProject sales value less assigned material cost
—Figure not supplied
Yellow flagIncomplete cost entry An incomplete material cost is flagged, never treated as a confirmed zero. Estimated and actual material costs are stated as separate values so a revision stays visible.
PNL-04
Excluded from this report
This report is labelled material-based P&L. It compares the project sales value with the assigned material cost and shows the difference. The following are excluded from the calculation and are not deducted:
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
Full accounting, automatic cost allocation, production scheduling, and software integration are outside this scope.
PNL-04 · Firewall
What does not enter Pleximod's totals
- Franchise selling price
The franchise's selling price to its customer does not enter Pleximod's report.
- Franchise retail records
The franchise's private retail invoices and its customer payments are not counted in Pleximod's sales totals, receivables, or material-based P&L.
Customer collections do not change the separate amount the franchise owes Pleximod. The amount owed to Pleximod and the franchise's own customer collections are never merged into one total.
Pleximod Management System · Material-based P&L scope statement · Pleximod-owned records · Franchise retail records excluded.
Module register · Franchise project scope
| Req. ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | ModuleInventory | RequirementRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | Ownerpleximod |
| DSP-01 | ModuleDispatch | RequirementGenerate packing lists and delivery challans linked to the order and dispatch. | Ownerpleximod |
| TIM-02 | ModuleFulfilment dates | RequirementRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | Ownerpleximod |
| PRD-03 | ModuleProduction | RequirementInclude a quality-check stage with photo capture and the responsible user's record. | Ownerpleximod |
| MCH-03 | ModuleMaintenance | RequirementRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | Ownerpleximod |
| QTN-04 | ModuleQuotations | RequirementGenerate professional English quotation PDFs using Pleximod's branding. | Ownerpleximod |
| PRJ-04 | ModuleProjects | RequirementShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | Ownerpleximod |
| PNL-04 | ModuleReports | RequirementClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Ownerpleximod |
| ORD-05 | ModuleOrders | RequirementRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | Ownerpleximod |
| APP-05 | ModuleCommon application | RequirementControl access by user role, organisation, and permitted actions. | Ownershared |
| BIL-06 | ModuleBilling | RequirementAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | Ownerpleximod |
| FRN-09 | ModuleFranchise portal | RequirementLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | Ownerfranchise |
- Pleximod0
- Franchise0
- Shared12
Source · Software Requirements Document v1.4 · 8 October 2026
- Document
- Pleximod Management System
- Volume
- Software Requirements Document v1.4
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Franchise project scope boundary
Each franchise project is one job from order through installation, with its own customer, site, and responsible organisation; related orders, production records, dispatches, and Pleximod billing are linked to it, and progress is presented from recorded production, delivery, installation, and milestone status. The franchise’s own retail invoices and customer payments remain private to that franchise and are kept separate from Pleximod’s invoices, receivables, and material-based P&L; head office cannot view the franchise’s retail invoices, prices, customer payments, or private financial totals.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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