Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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Document identity
- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
One system.Head office, factory,franchise.
Franchise Billing
View Pleximod invoices to the franchise, payments, credits, and outstanding amounts — head-office-issued and view-only — and confirm the amount owed to Pleximod before issuing your own customer invoice.
Access code · Financial firewall
- Pleximod recordsPleximod-owned records, primary text, and primary rules
- Franchise recordsFranchise-owned records and accepted or paid states
- Credit exceptionAuthorised credit exceptions and incomplete-cost flags
- Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
- Shared master dataShared master data, metadata, and column captions
Separation
Pleximod’s invoices to the franchise are black and head-office issued. The franchise’s own retail invoices and customer payments are green and never appear in Pleximod’s totals. Credit exceptions carried on a Pleximod invoice are yellow and require an authorising role.
Franchise Billing · View Pleximod invoices
Pleximod invoices issued to this franchise
Head-office-issued Pleximod invoices with payments, credits applied, and outstanding amounts. View only.
FRN-02 · FRN-09
Filter · invoice status
| ID | Invoice no. | Linked order | Project | Invoice date | Due date | Final amount | Received | Outstanding | Status |
|---|---|---|---|---|---|---|---|---|---|
| BIL-06 | FSO-2041PO-1180 | Weekend villa, Ahmedabad | 2026-10-06 | 2026-10-20 | ₹4,86,000 | ₹3,00,000 | ₹1,86,000 | Outstanding | |
| BIL-06 | FSO-2042PO-1181 | Hotel fit-out, Surat | 2026-10-04 | 2026-10-18 | ₹7,42,000 | ₹7,42,000 | ₹0 | Paid | |
| BIL-10 | FSO-2043PO-1182 | Residence, Vadodara | 2026-10-07 | 2026-10-21 | ₹3,15,000 | ₹0 | ₹3,15,000 | Outstanding |
- Invoice no.
- Requirement
- BIL-06
- Linked order
- FSO-2041 · PO-1180
- Project
- Weekend villa, Ahmedabad
- Invoice date
- 2026-10-06
- Due date
- 2026-10-20
- Final amount
- ₹4,86,000
- Received
- ₹3,00,000
- Outstanding
- ₹1,86,000
- Status
- Outstanding
- Invoice no.
- Requirement
- BIL-06
- Linked order
- FSO-2042 · PO-1181
- Project
- Hotel fit-out, Surat
- Invoice date
- 2026-10-04
- Due date
- 2026-10-18
- Final amount
- ₹7,42,000
- Received
- ₹7,42,000
- Outstanding
- ₹0
- Status
- Paid
- Invoice no.
- Requirement
- BIL-10
- Linked order
- FSO-2043 · PO-1182
- Project
- Residence, Vadodara
- Invoice date
- 2026-10-07
- Due date
- 2026-10-21
- Final amount
- ₹3,15,000
- Received
- ₹0
- Outstanding
- ₹3,15,000
- Status
- Outstanding
Ledger totals · Pleximod invoices to this franchise
- Final amount invoiced
- ₹15,43,000
- Amount received
- ₹10,42,000
- Outstanding balance
- ₹5,01,000
View only
Pleximod invoices are head-office-issued and cannot be created or edited here. This surface records no payment and changes no balance.
Franchise retail stays separate
The franchise’s own retail invoices and customer payments never appear in this ledger. Customer collections do not change the amount this franchise owes Pleximod.
SEP · Franchise billing separation statement
Amount owed to Pleximod
Amount owed to Pleximod
PLX-INV-3310Weekend villa, AhmedabadOutstanding
₹4,86,000 final · ₹3,00,000 received₹1,86,000 outstanding
PLX-INV-3298Hotel fit-out, SuratPaid
₹7,42,000 final · ₹7,42,000 received₹0 outstanding
PLX-INV-3325Residence, VadodaraOutstanding
₹3,15,000 final · ₹0 received₹3,15,000 outstanding
Amount owed to Pleximod₹5,01,000
2 open · 1 settled of 3 invoices
Invoiced and received₹15,43,000 / ₹10,42,000
Final amount / amount received
Customer collections recorded by the franchise do not change the amount the franchise owes Pleximod. This statement reads the same invoice figures as the Pleximod invoice ledger above; no amount is recalculated here and no payment can be recorded from this view.
Kept separate from franchise retail billing
Retail invoices. The franchise’s own customer invoices and selling prices are private to that franchise.
Customer payments. Customer payments the franchise records are viewed separately from invoices and payments between Pleximod and the franchise.
Private totals. Private franchise financial totals are never counted in Pleximod’s sales totals, receivables, or material-based P&L.
Records held separately
| Field | Pleximod layer | Franchise layer |
|---|---|---|
| Issuer profile | Pleximod | Issuing franchise |
| Number series | PLX/2026-27 | Franchise series |
| Customer balances | Franchise outstanding only | Own customers only |
| Payment allocations | Franchise payments to Pleximod | Customer payments received |
| Revenue totals | Pleximod franchise-order revenue | Franchise retail revenue |
Confirm the amount owed to Pleximod above before issuing your own customer invoice. Your retail invoices, selling prices, customer payments, and private totals stay inside your franchise.
Issue your own customer invoice03 · Modules · Franchise billing scope
Requirement and module register
Accepted baseline requirement IDs for the franchise billing scope, read line by line against the Software Requirements Document. Owner cells carry the access code: black for Pleximod, green for franchise, grey for shared master data. The register is read-only.
| ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | Pleximod |
| QTN-04 | Quotations | Generate professional English quotation PDFs using Pleximod's branding. | Pleximod |
| ORD-05 | Orders | Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | Pleximod |
| BIL-06 | Billing | Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | Pleximod |
| PRJ-04 | Projects | Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | Pleximod |
| DSP-01 | Dispatch | Generate packing lists and delivery challans linked to the order and dispatch. | Pleximod |
| PRD-03 | Production | Include a quality-check stage with photo capture and the responsible user's record. | Pleximod |
| MCH-03 | Maintenance | Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | Pleximod |
| PNL-04 | Reports | Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Pleximod |
| TIM-02 | Fulfilment dates | Record actual dates and show planned versus actual progress and elapsed time between clearly named events. | Pleximod |
| FRN-09 | Franchise portal | Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | Franchise |
| APP-05 | Common application | Control access by user role, organisation, and permitted actions. | Shared |
Register rows 12 · audited against the requirements baseline
Amounts owed to Pleximod are unaffected by franchise customer collections.
- DocumentPleximod Management System
- VolumeSoftware Requirements Document
- Version1.4
- Prepared forShanil and the Pleximod team
- Date8 October 2026
- StatusRequirements baseline for proposal preparation
Franchise billing scopeThe franchise views Pleximod’s invoices to it, payments, credits and outstanding amounts as head-office-issued and view-only; the amount owed to Pleximod is separate from the franchise’s own retail invoices and customer payments and is not changed by customer collections. Franchise retail invoices, selling prices, customer payments and private financial totals remain private to that franchise and are never counted in Pleximod’s sales totals, receivables or material-based P&L. The invoice issuer, number series, customer balances, payment allocations and revenue totals are kept separate for Pleximod and each franchise.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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