Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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Proposal 08 · Dispatch
One system.Head office, factory,franchise.
08 · Dispatch
Dispatch
Check the payment gate, record partial dispatch quantity and destination, generate the packing list and delivery challan, record transporter and LR details, capture proof of delivery, and read remaining quantities to dispatch.
- Document of record
- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Access code · Five layers
Colour states which organisation owns a record and where a dispatch may be gated.
Pleximod records
Pleximod-owned records, primary text, and primary rules
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Ownership rule
Pleximod records stay black, franchise records stay green, and a credit exception is never applied without an authorised role.
Dispatch · Payment gate
Payment-before-dispatch gate
Factory dispatch is released only when the Pleximod invoice is fully paid or an authorised credit exception is recorded. Select a confirmed sales order to read its gate state.
- ORD-05 Payment terms and dispatch control
- BIL-04 Invoice, payment and balance
- SAF-08 Credit-exception authorisation record
Dispatch gate sheet
Gate
Select a sales order above to read its dispatch gate state.
Section 04 · Partial dispatch entry · Factory user
Record partial dispatch quantity and destination for shipment
Record the quantity leaving the factory against a confirmed sales order and the destination it is consigned to. The record posts against the order's dispatched quantity; the delivery destination does not change the franchise buyer on a franchise order.
Dispatch entry · Document sheet
No order selected · select a confirmed sales order below
Confirmed sales orders only. Cancelled and fully dispatched orders are excluded.
Dispatch destination
- Ordered0
- Dispatched0
- Open on order0
Partial dispatch records the shipment quantity against the order without exceeding the ordered quantity or duplicating a recorded dispatch.
The dispatch destination is recorded with the shipment record; the delivery destination does not change the franchise buyer on a franchise order.
Pleximod material costs and profit figures are not shown on the dispatch surface; dispatches are never double counted across partial shipments.
Dispatch · DSP-01 / DSP-03
Packing list & delivery challan
Factory user: generate a packing list and a delivery challan linked to the selected confirmed order and its recorded dispatch.
Stage
Production
Last update 2026-10-08 14:20
- Purchase order
- PO-2026-0141
- Project
- PRJ-2026-0088 · Weekend villa, Ahmedabad
- Destination
- Customer site · Weekend villa, Ahmedabad · site contact recorded
DSP-01
Packing list
Items and quantities for the selected order, ruled line by line.
| Item | Qty |
|---|---|
| DSP-01Modular kitchen | 1 |
| DSP-011 set | — |
| DSP-01laminate finish | — |
| DSP-01soft-close hardware | — |
Manufactured by Pleximod factory. Quantities are shown once per line without double counting a partial dispatch.
DSP-03
Delivery challan
Challan details linked to the selected order and its recorded dispatch.
| Order reference | DSP-03SO-2026-0141 · PO-2026-0141 |
|---|---|
| Dispatch reference | Not recorded yet |
| Project | PRJ-2026-0088 · Weekend villa, Ahmedabad |
| Destination | Customer site · Weekend villa, Ahmedabad · site contact recorded |
| Dispatched to date | 0 of 1 |
05 · Dispatch transport record
Transporter and LR record
Factory users record the transporter and the lorry receipt for a dispatched shipment here. The LR number is the transporter's consignment reference for that load; the record links the LR to the shipment reference and the LR date exactly as written on the transporter document.
Transport record sheet
DSP-02Select a confirmed shipment to see its ordered, dispatched, and remaining quantities.
Transporter and LR details
DSP-04
DSP-04
DSP-04
Destination on file for the selected shipment: —. This sheet records transport only; it does not change dispatched or delivered quantities.
Dispatch · Proof of delivery · Sheet 07
Capture proof of delivery
Fact-verified capture of proof-of-delivery records, linked to a specific shipment and confined to dispatch and delivery evidence.
DSP-04
DSP-04
DSP-05
DSP-05 · Choose a shipment to read its installation handoff path.
Last captured proof record · read-only
Shipment referenceSO-2026-0142 · SHP-2026-0044
Proof referencePOD-2026-0114
Proof date2026-10-08
Received byNisha Shah · franchise studio, Surat
Recorded time2026-10-08 11:20
Installation handoff · DSP-05
Delivery proof declares who received the goods; installation sign-off follows the order type and is recorded on its own page.
Direct customer orderInstallation sign-off is recorded on the Installation page by the Pleximod team.
Franchise orderInstallation is handled by the franchise; its sign-off status is read on the Installation page.
Remaining quantities
Quantity ledger · Confirmed sales orders
Quantities are shown without double counting across partial dispatches: dispatched and delivered figures are cumulative totals, so ordered, dispatched and delivered reconcile against a single remaining balance per order.
| Order | PO reference | Project | Ordered | Manufactured | Dispatched | Delivered | Remaining | Last update |
|---|---|---|---|---|---|---|---|---|
| SO-2026-0141 | PO-2026-0141 | PRJ-2026-0088 · Weekend villa, AhmedabadProduction | 1 | 1 | 0 | 0 | 1 | 2026-10-08 14:20 |
| SO-2026-0142 | PO-2026-0142 | PRJ-2026-0091 · Residential apartment, SuratQuality check | 3 | 3 | 1 | 1 | 2 | 2026-10-08 09:05 |
| SO-2026-0143 | PO-2026-0143 | PRJ-2026-0094 · Hotel fit-out, VadodaraPacking | 2 | 2 | 0 | 0 | 2 | 2026-10-07 17:40 |
- Outstanding to dispatch
- Fully dispatched and delivered
Section 03 · Modules · Dispatch scope
Module register
The accepted dispatch-scope requirement and module IDs, set in the left margin so the baseline can be audited line by line. Each row names the module, states the requirement, and codes its owning layer.
| ID | Module | Requirement | Owning layer |
|---|---|---|---|
| INV-01 | Inventory | Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | Pleximod |
| QTN-04 | Quotations | Generate professional English quotation PDFs using Pleximod's branding. | Pleximod |
| ORD-05 | Orders | Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | Pleximod |
| BIL-06 | Billing | Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | Pleximod |
| PRJ-04 | Projects | Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | Pleximod |
| DSP-01 | Dispatch | Generate packing lists and delivery challans linked to the order and dispatch. | Pleximod |
| PRD-03 | Production | Include a quality-check stage with photo capture and the responsible user's record. | Pleximod |
| MCH-03 | Maintenance | Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | Pleximod |
| PNL-04 | Reports | Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Pleximod |
| TIM-02 | Fulfilment dates | Record actual dates and show planned versus actual progress and elapsed time between clearly named events. | Pleximod |
| FRN-09 | Franchise portal | Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | Franchise |
| APP-05 | Common application | Control access by user role, organisation, and permitted actions. | Shared |
12 register rows · shared module register · read-only
- Pleximod10
- Franchise1
- Shared1
Pleximod Management SystemSoftware Requirements Document v1.48 October 2026Requirements baseline for proposal preparation
Dispatch scope boundaryDispatch covers the fulfilment gate and shipment record for the selected order:
- ORD-05Normal factory dispatch requires full payment of the applicable Pleximod invoice.
- SAF-08Selected credit cases require an authorised exception with entered credit days or due date, reason, and audit history.
- DSP-03Partial dispatches are supported, with quantities and destinations recorded for each shipment.
- DSP-06The delivery destination does not change the franchise buyer on a franchise order.
- DSP-01Packing lists and delivery challans are linked to the order and the dispatch they serve.
- DSP-02Transporter and LR details, and proof of delivery, are recorded per shipment.
- DSP-05The franchise handles installation and customer acceptance for its own projects; direct jobs record the assigned installation user and the customer acceptance.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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