Pleximod records
Pleximod-owned records, primary text, and primary rules
pleximod-management-proposal
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Janvi shah
Janvi shahCould you please create a proposal
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- Document
- Pleximod Management System
- Volume
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
One system.Head office, factory,franchise.
Customers
Maintain customer records with contact details, separate billing and site addresses, and individual, company, or institutional customer types under the correct ownership.
Access and financial firewall key
Five coded layers · read before any customer record
Pleximod records
Pleximod-owned records, primary text, and primary rules
#111111Franchise records
Franchise-owned records and accepted or paid states
#0F7B4FCredit exception
Authorised credit exceptions and incomplete-cost flags
#F2B705Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
#F2B705Shared master data
Shared master data, metadata, and column captions
#6B6B6B
A Pleximod-owned customer record is coded black; a franchise-owned customer record is coded green. Head office accesses only the franchise customer details needed for the supply or delivery record.
Pleximod-owned customer · blackFranchise-owned customer · green
Customers
Filter register
Showing 4 of 4 customer records
Customer type
Record owner
Reset
Customer register
Select a row to open the record sheet. Owner colour is the access code: black for Pleximod records, green for franchise records.
| Name | Type | Record owner | Billing address | Site address | Contact | GSTIN | Created |
|---|---|---|---|---|---|---|---|
| Aarav Mehtacust-plex-001 | Individual | PleximodPleximod head office | 14 Ashwamegh Residency, Satellite, Ahmedabad 380015, Gujarat | 14 Ashwamegh Residency, Satellite, Ahmedabad 380015, Gujarat | +91 98250 41120aarav.mehta@example.com | Not entered | 2026-04-12 |
| Shreeji Interiors LLPcust-plex-002 | Company | PleximodPleximod head office | Unit 7, Alkapuri Trade Centre, Vadodara 390007, Gujarat | Weekend villa site, Bhayli Road, Vadodara 391410, Gujarat | +91 265 233 8810projects@shreeji-interiors.example.com | 24AABCS1429P1ZQ | 2026-05-03 |
| Nirali Shahcust-frn-101 | Individual | FranchiseGujarat Studio 01 | B-402, Riverfront Enclave, Adajan, Surat 395009, Gujarat | B-402, Riverfront Enclave, Adajan, Surat 395009, Gujarat | +91 99042 77315nirali.shah@example.com | Not entered | 2026-06-18 |
| Sunrise Hospital Trustcust-frn-102 | Institutional | FranchiseGujarat Studio 01 | Trust Office, Kalawad Road, Rajkot 360005, Gujarat | Ward block 3, Kalawad Road, Rajkot 360005, Gujarat | +91 281 244 6600facilities@sunrisehospital.example.com | 24AAATS8821K1Z4 | 2026-07-02 |
No record selected
Select a customer row to open its record sheet, separate billing and site addresses, and edit form.
Pleximod Management System · Software Requirements Document v1.4 · 8 October 2026. The register excludes Pleximod material costs, profit figures, and other franchises’ records.
Addresses & classification
cust-plex-001 · Aarav Mehta
Billing and site addresses are kept separately. Customer records carry contact details and addresses under the correct record owner.
Billing address
01 · Billing14 Ashwamegh ResidencySatelliteAhmedabad 380015Gujarat
Invoicing and billing correspondence.
Site address
02 · Site14 Ashwamegh ResidencySatelliteAhmedabad 380015Gujarat
Delivery, installation, and site acceptance.
Customer typeindividual
Record ownerPleximod· Pleximod head office
Contact phone+91 98250 41120
Contact emailaarav.mehta@example.com
GSTINNot entered
Created2026-04-12
Access boundary
Billing and site addresses are held as two separate records and are never merged. Pleximod-owned customers remain black-coded; franchise-owned customers remain green-coded. Head office accesses only the franchise customer details needed for the supply or delivery record, and never Pleximod material costs, profit figures, or another franchise’s records.
Customer history ledger
Section 06 · HistoryAarav Mehta
Pleximod-owned record · Pleximod head office
| Date | Entry type | Reference | Summary | Responsible user |
|---|---|---|---|---|
| 12 Apr 2026 | Communication | COM-01 | Site measurement scheduled for a modular wardrobe at the Satellite residence. | Sales — Head office |
| 26 Apr 2026 | Order | SO-04 | Quotation accepted and converted into a sales order for the modular wardrobe. | Sales — Head office |
| 15 May 2026 | Accepted / paid | INS-04 | Installation sign-off and final customer acceptance recorded for the order. | Installation — Factory |
ReferenceEvery entry carries its communication or order reference so the history can be audited line by line against the requirements baseline.
AccessHead office accesses only the franchise customer details needed for the supply or delivery record, not a general franchise customer database.
Register 03 · Module and requirement index
Customers scope — requirement register
Accepted baseline requirement and module IDs for the customer scope, set as small-caps tabular labels in the left margin so this register can be audited line by line against the baseline.
Rows on record12
| Req. ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | Pleximod |
| QTN-04 | Quotations | Generate professional English quotation PDFs using Pleximod's branding. | Pleximod |
| ORD-05 | Orders | Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | Pleximod |
| BIL-06 | Billing | Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | Pleximod |
| PRJ-04 | Projects | Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | Pleximod |
| DSP-01 | Dispatch | Generate packing lists and delivery challans linked to the order and dispatch. | Pleximod |
| PRD-03 | Production | Include a quality-check stage with photo capture and the responsible user's record. | Pleximod |
| MCH-03 | Maintenance | Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | Pleximod |
| PNL-04 | Reports | Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | Pleximod |
| TIM-02 | Fulfilment dates | Record actual dates and show planned versus actual progress and elapsed time between clearly named events. | Pleximod |
| FRN-09 | Franchise portal | Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | Franchise |
| APP-05 | Common application | Control access by user role, organisation, and permitted actions. | Shared |
Pleximod-owned requirementFranchise-owned requirementShared master data
Pleximod Management SystemSoftware Requirements Document v1.48 October 2026Requirements baseline for proposal preparation
Customer records carry contact details and separate billing and site addresses, and are classified as individual, company, or institutional. Pleximod direct customers belong to Pleximod, and franchise-created customers belong to that franchise and are coded green. Head office accesses only the franchise customer details needed for the supply or delivery record, and franchise retail invoices, prices, customer payments, and private financial totals remain inaccessible to head office and other franchises.
Active proposal section 01 Context
01Context06
ScopeHead office, factory, franchise · desktop, tablet, mobile
StructureSix sections, 01–06, selected after the proposal
Pleximod recordsFranchise recordsCredit exceptionShared master data
Access code key
Five coded layers identify who owns each record and where a payment gate or credit exception applies.
Franchise records
Franchise-owned records and accepted or paid states
Credit exception
Authorised credit exceptions and incomplete-cost flags
Incomplete cost
Missing or partly entered material cost, never treated as a confirmed zero
Shared master data
Shared master data, metadata, and column captions
Proposal Index
Section 01
Context
Pleximod manufactures modular wardrobes, modular kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units for residential properties, weekend villas, hotels, and hospitals.
Pleximod Management System · Software Requirements Document · Version 1.4
04 · Access Model
One network. Two money lines that never touch.
Head office, factory, and three franchise studios share one system, one customer master, and one product catalogue. What they do not share is money: Pleximod invoices its studios, and each studio invoices its own customers on its own books. The map below is the firewall.
Pleximod recordsPleximod-owned records, primary text, and primary rules
Franchise recordsFranchise-owned records and accepted or paid states
Credit exceptionAuthorised credit exceptions and incomplete-cost flags
Incomplete costMissing or partly entered material cost, never treated as a confirmed zero
Shared master dataShared master data, metadata, and column captions
Pleximod → franchiseDealer-price supply invoiced by head office to the studio. Pleximod-owned records.
Franchise → customerStudio retail invoice and customer collections. Franchise-owned records, private to head office.
Node = locationHead office, factory, and franchise studios hold separate stock records and separate owners.
Shared master dataCustomer, product, and quotation masters are common to both layers; money lines are not.
Stock movementReceipt and issue recorded per location and owner.
Partial shipmentOrder quantities released across multiple dispatches.
Installation sign-offStudio fitting followed by final customer acceptance.
Service limitMachine usage against its configured service allowance.
DSP-01 · FRN-02 · APP-04
Goods can be delivered from the factory to a franchise studio or directly to its customer’s site. Goods supplied to a franchise belong to that franchise, and its retail invoice and customer collections stay on the studio’s books — separate from Pleximod’s invoice to the studio.
Shop-floor fit-out spans residential properties, weekend villas, hotels, and hospitals. Made-to-order production covers modular wardrobes and kitchens, beds, side tables, centre tables, cabinets, TV units, dressing units, luggage racks, and kettle and fridge units.
03 · Modules
Requirement & module register
Accepted baseline requirement IDs with their owning layer, so the proposal can be audited line by line against the delivered modules.
01 Context · 03 ModulesModule register · requirements baseline v1.4 · owner coded
| Requirement ID | Module | Requirement | Owner |
|---|---|---|---|
| INV-01 | Inventory | InventoryRecord stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user. | pleximod |
| QTN-04 | Quotations | QuotationsGenerate professional English quotation PDFs using Pleximod's branding. | pleximod |
| ORD-05 | Orders | OrdersRequire full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history. | pleximod |
| BIL-06 | Billing | BillingAllow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record. | pleximod |
| PRJ-04 | Projects | ProjectsShow Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users. | pleximod |
| DSP-01 | Dispatch | DispatchGenerate packing lists and delivery challans linked to the order and dispatch. | pleximod |
| PRD-03 | Production | ProductionInclude a quality-check stage with photo capture and the responsible user's record. | pleximod |
| MCH-03 | Maintenance | MaintenanceRecord usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders. | pleximod |
| PNL-04 | Reports | ReportsClearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded. | pleximod |
| TIM-02 | Fulfilment dates | Fulfilment datesRecord actual dates and show planned versus actual progress and elapsed time between clearly named events. | pleximod |
| FRN-09 | Franchise portal | Franchise portalLet authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts. | franchise |
| APP-05 | Common application | Common applicationControl access by user role, organisation, and permitted actions. | shared |
Module registerRequirements baseline v1.4 · owner coded
INV-01pleximod
Inventory
Record stock received and stock issued, with item, quantity, unit, date, location, transaction reference, and responsible user.
QTN-04pleximod
Quotations
Generate professional English quotation PDFs using Pleximod's branding.
ORD-05pleximod
Orders
Require full payment of the applicable Pleximod invoice for normal factory dispatch; permit selected credit cases only through an authorised exception with entered credit days or due date, reason, and audit history.
BIL-06pleximod
Billing
Allow entered billing discounts and the use of available credit while retaining the original amount, adjustment, final amount, and audit record.
PRJ-04pleximod
Projects
Show Pleximod's project sales value, assigned material cost, and the difference between them for authorised head-office users.
DSP-01pleximod
Dispatch
Generate packing lists and delivery challans linked to the order and dispatch.
PRD-03pleximod
Production
Include a quality-check stage with photo capture and the responsible user's record.
MCH-03pleximod
Maintenance
Record usage and show usage since the relevant service, the configured service limit, remaining usage where applicable, and approaching or overdue maintenance reminders.
PNL-04pleximod
Reports
Clearly label order, project, and monthly reports as material-based P&L and state that labour, electricity, machine running costs, maintenance, transport, installation, rent, and other expenses are excluded.
TIM-02pleximod
Fulfilment dates
Record actual dates and show planned versus actual progress and elapsed time between clearly named events.
FRN-09franchise
Franchise portal
Let authorised franchise users create and download their own customer invoices and record customer payments and outstanding amounts.
APP-05shared
Common application
Control access by user role, organisation, and permitted actions.
12 accepted requirement IDsOwner coding: Pleximod-owned records in black, franchise-owned records in green, shared master data in grey.
Payment-Before-Dispatch Gate
One ruled object carries the rule that governs the whole factory floor: dispatch is released by payment, or by an authorised credit exception that is entered, attributed, and auditable.
ORD-05Full payment required for normal factory dispatchBR-05Credit exception requires authorisation, reason, and audit history
Factory dispatch gate · normal caseIllustrative ruled row · no live order data
Invoice amount (INR)4,86,200.00Pleximod invoice · GST applied
Paid amount (INR)0.00Balance 4,86,200.00 · not fully paid
Dispatch gate
HoldNo dispatch instruction permitted
Credit exception
Credit exceptionAuthorised by:Head Office AccountsCredit days:30Reason:Retained for the project milestoneAudit:Exception entry, authorising user, and due date retained
Normal factory dispatch requires full payment of the applicable Pleximod invoice. Selected credit cases are permitted only through an authorised exception carrying entered credit days or due date, a stated reason, and an audit record.
A credit exception does not pay the invoice. It suspends the gate for a documented period while the Pleximod-to-franchise balance remains unchanged and traceable.
HOLD — invoice not fully paid
RELEASE — invoice fully paid
CREDIT EXCEPTION — authorised by head office accounts
04Material-based P&L
Material-based P&L
Order, project, and monthly reports are labelled material-based P&L: sales value minus assigned material cost. They are not a full net-profit statement.
CalculationPNL-04
Material-based profit=Sales value − Assigned material cost
- Sales value
- Order or project sales value recorded for the Pleximod layer.
- ₹18,40,000
- Assigned material cost — estimated
- Material cost estimated when the order was accepted.
- ₹10,10,000
- Assigned material cost — actual
- Actual material cost entered against the order, including revisions.
- ₹10,62,500
- Assigned material cost — incomplete entry
- Not every material line has a cost entered, so this is not treated as a confirmed zero.
- Pending Incomplete cost
- Material-based profit — from actual cost
- Difference between sales value and the actual assigned material cost entered.
- ₹7,77,500 Excludes incomplete lines
Not included in this reportPNL-04
- Labour
- Electricity
- Machine running costs
- Maintenance
- Transport
- Installation
- Rent
- Other expenses
These expense categories are outside the material-based P&L scope.
Order and project reports
Show sales value minus material costs, comparing estimated and actual material costs, and flag incomplete cost entry rather than reading it as a confirmed zero.
Pleximod totals
Franchise retail invoices and franchise customer payments are private to the issuing franchise and are not counted in Pleximod’s totals.
05 Phases
Delivery phase plan
Module priorities and delivery milestones are selected after the proposal is agreed. Each phase identifies the requirements it includes and the acceptance criteria that apply to them.
Delivery planning boundaryEach phase identifies its included requirements and the applicable acceptance criteria; phase selection is confirmed with the proposal, not by this baseline.Pleximod Management System · Software Requirements Document · Version 1.4
Document of record
- Document
- Pleximod Management System
- Type
- Software Requirements Document
- Version
- 1.4
- Prepared for
- Shanil and the Pleximod team
- Date
- 8 October 2026
- Status
- Requirements baseline for proposal preparation
Project pleximod-management-proposal, prepared from requirements baseline v1.4 for head office, factory, and franchise users.
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