- Received240
- Reserved60
- Reorder level80
In stock

Stock answers should not depend on who you ask. Inventory ERP keeps purchases, receipts, transfers, counts and dispatch in one shared record.
Illustrative data
In stock
In stock
Near expiry
Below reorder level
Each bay shows the SKU line, the received quantity and a copper reorder-level tick, so the ledger reads as one shared stock record.
01The daily problemSplit stock records
Purchasing, the warehouse and dispatch each keep their own count.
So three teams answer the same stock question three different ways.
A receipt in one place is invisible to the person promising a dispatch date.
Without a shared record, the promise is made on the count that happens to be open.
Discrepancies surface late — after the customer has been told the stock is there.
By then the order is committed and the correction lands on someone else.
One stock record, not three versions of the truth.
One stock record per SKU and warehouse: what was received, what is recorded as reserved against it, and the reorder level that says when to buy again. Reserved is a figure held on the record, not a live reservation engine.
| SKU | Item | Warehouse | Received | Reserved | Reorder level | Batch | Expiry | Status |
|---|---|---|---|---|---|---|---|---|
| SHV-4T-1180 | Steel shelving unit 4-tier | Panipat Main | 240 | 60 | 80 | — | — | In stock |
| BRG-6204-2RS | Industrial bearing 6204-2RS | Panipat Main | 1,200 | 350 | 400 | — | — | In stock |
| GSK-CL-2291 | Cold-chain gasket set | Karnal Cold Store | 180 | 40 | 120 | B-2291 | 14 Nov 2026 | Near expiry |
| PLW-500-96 | Pallet wrap 500mm | Panipat Main | 96 | 24 | 40 | — | — | Below reorder level |
SHV-4T-1180In stock
Steel shelving unit 4-tier
BRG-6204-2RSIn stock
Industrial bearing 6204-2RS
GSK-CL-2291Near expiry
Cold-chain gasket set
PLW-500-96Below reorder level
Pallet wrap 500mm
Capabilities
Products, suppliers, customers and warehouses kept in one register, with purchase and sales orders and internal material requests alongside them.
The register of what exists and who supplies it sits in the same place as the demand for it.
Fewer duplicate records and clearer ownership of each item.
Purchase and sales orders, plus internal material requests.
Demand and supply are visible in the same place.
Better-informed buying and fulfilment commitments.
Goods receipts, issues, transfers and adjustments.
Every movement is recorded against the stock ledger.
A quantity history that can be reviewed rather than argued about.
Batch and expiry tracking.
Dispatch choices are made with expiry in view.
Less avoidable expiry exposure.
Cycle counts and valuation.
Physical checks are reconciled to the ledger.
A stock value the finance conversation can start from.
Invoices, bills, receipts and payments.
Buy-to-stock records are connected end to end.
Better replenishment context.
Physical stock checks and accurate entries remain necessary. The ledger records what is entered into it.
The stock ledger, end to end
Three steps carry a quantity through the building. Each one writes down what a person did and why, so the balance has a document behind it.
Raise a purchase order against the supplier and the warehouse that will hold the goods. When the delivery arrives, the goods receipt is recorded against that order line by line, so the quantity that lands is the quantity that was expected.
Put the receipt away into its bin and the ledger starts from a real document rather than an assumption. Anything short, damaged or substituted stays visible as an open line instead of quietly becoming stock.
Records touched: purchase order, goods receipt, put-away
Record issues, internal transfers and adjustments as they happen, with the person, the warehouse and the reason attached. Cycle counts are run against the ledger, so a discrepancy is written down as a correction rather than absorbed by guesswork.
The quantity history then reflects what actually moved through the building, not what someone remembered to update at the end of the week.
Records touched: material issue, stock transfer, adjustment, cycle count
Pick and dispatch against the record, so the outbound movement closes the reservation it was raised for and the balance updates in the same transaction. Dispatch notes stay attached to the order they came from.
Review the stock position and its valuation before the next order goes out. Reorder decisions are then made from the ledger, with the received, reserved and reorder level for each item in front of the person deciding.
Records touched: pick list, dispatch note, stock ledger, valuation
Boundaries
Four questions we get asked before a first conversation. The answers stay here, so you can come back to them after reading the workflow.
Yes. The ledger is only ever as accurate as what is recorded against it, so physical stock checks and careful entries remain part of the routine. A recorded quantity is a statement of what the team has counted and confirmed — not a substitute for counting.
Cycle counts stay on the calendar.E-invoice support covers exporting invoice data and capturing the acknowledgement that comes back, so the reference sits against the sales record rather than in a separate folder.
It does not file documents automatically with a government portal, and it does not carry any guarantee of statutory compliance. Those steps and their verification stay with your team.
A live reservation engine is not something we claim. Reserved figures are recorded on the stock record — entered and maintained by the people who own the commitment — so the reserved quantity reflects what has actually been logged, not what a background process inferred.
Reserved quantities are recorded, not generated.The stock position is only as current as the last recorded movement. If a receipt, issue, transfer or adjustment has not been entered, the ledger will not know about it.
Cycle counts remain part of the routine, and the value of the record depends on the discipline behind the entries. What the system gives you is one consistent place for those entries and one traceable history of them.
Inventory ERP — close the loop
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DelegationDesk — task & delegation management
You hired a team. You shouldn’t have to be its reminder app.
DelegationDesk makes ownership, deadlines, progress and escalation visible for teams currently coordinated through messages, spreadsheets and repeated verbal follow-ups — so follow-through stops depending on memory.
A task gets mentioned in a thread and everyone nods. Days later nobody can say who actually owns it — the owner, the person doing the work, or whoever noticed it was late.
So the manager becomes the reminder system. Asking for updates in messages, rebuilding the same status in a spreadsheet, and following up again because the answer only arrived in one person’s head.
Work gets marked done, but not against anything agreed. There was no shared definition of finished, so what came back is close to expected — and not the same thing.
What changes
DelegationDesk is not a nicer list. Each capability below changes how work is handed out, followed up and reviewed — read it left to right, from what the tool does to what your team stops doing by hand.
One name carries the work, one name carries the outcome, and the people who need to know are recorded up front.
Clearer responsibility and fewer hand-off gaps.
Accountability that survives hand-offs.
Every task states what it is, when it is due, how urgent it is and what done actually looks like.
People know what needs doing and what completion means.
Fewer rework loops.
Each person knows which decisions they can make on their own and which ones go back to the owner.
Decisions get made without returning every question to the owner.
Faster day-to-day progress.
Approaching deadlines and overdue work can be surfaced to the right people, reducing the chasing you do by hand.
Background triggers and notification settings must be configured during deployment.Approaching deadlines and overdue work surface to the right people.
Less manual chasing.
Repeat work is generated from a template on its own schedule instead of being remembered each time.
Routine work is generated instead of remembered.
Fewer dropped recurring responsibilities.
Managers can see where work is stuck and read the sequence of events behind each task.
Managers can identify blockers and review execution with context.
Better-informed reviews.
How it works
A task with no named owner is a task nobody owns. Each item carries one responsible owner who does the work and one accountable owner who answers for it, plus everyone who has to be consulted or kept informed.
FAQs
Illustrative answers
A task list records what needs doing. DelegationDesk records who is answerable for it. Every task carries a responsible owner and an accountable owner, plus the people who must be consulted and informed — so a hand-off does not quietly become nobody’s job. Each task also states its acceptance criteria (what “done” actually means), an authority level (which decisions the owner can make without coming back to you), and an escalation path. When a deadline approaches, the task and the decision behind it stay attached to the same record instead of scattering across chat threads and spreadsheets.
Reminders and multi-level escalation are configurable, but they are not switched on by themselves. Background triggers and notification settings have to be configured during deployment — they need to run on a scheduled background process and reach a notification channel your team has set up. Automatic WhatsApp messaging is not included by default; if your team uses WhatsApp, it must be configured as an option during deployment rather than assumed. Until that configuration is done, DelegationDesk records deadlines, statuses and escalation paths, but it does not send anything.Setup is part of deployment, not something that happens on sign-in.
DelegationDesk makes ownership, deadlines, progress and escalation visible. It does not replace the judgement of the people using it.
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Request a demomr.deep4k@gmail.comReady when you are
See how DelegationDesk makes owners, deadlines, progress and escalation visible across your team.
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Built on what you already use
DelegationDesk runs on the same Google Sheets and Apps Script foundation your team already works from. It extends that base so ownership and follow-up are visible instead of buried in a spreadsheet.
Routine work keeps generating from your existing sheets, while each task carries a named owner, a deadline, an acceptance criteria and an escalation path. Less chasing, fewer hand-off gaps, and reviews that come with context.
Reminder triggers and notification settings are configured during deployment. Automatic WhatsApp messaging is not included by default.
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