Compliance Market System Requirements Document

1. Introduction

The "Compliance Market" project aims to develop a comprehensive platform for regulated small businesses to manage compliance-related tasks such as renewals, certificate tracking, policy acknowledgments, and inspection schedules. This document outlines the system requirements for both web and mobile application interfaces.

2. System Overview

The Compliance Market platform will provide a centralized solution for small businesses to efficiently manage their compliance obligations. The system will support both web and mobile applications, ensuring accessibility and convenience for users across different devices.

3. Functional Requirements as Story Points

• As a Business Owner, I should be able to track certificate renewals to ensure compliance.
• As a Business Owner, I should be able to receive reminders for upcoming inspection schedules.
• As a Business Owner, I should be able to manage policy acknowledgments for my employees.
• As a Business Owner, I should be able to access the platform via both web and mobile applications.
• As a Business Owner, I should be able to view compliance status and history on a dashboard.
• As a Business Owner, I should be able to receive notifications for compliance-related tasks.
• As a Business Owner, I should be able to upload and store compliance documents securely.
• As a Business Owner, I should be able to assign compliance tasks to employees.

4. User Personas

• Business Owner: The primary user responsible for managing compliance tasks and ensuring that the business adheres to regulatory requirements.
• Employee: A user who may be assigned specific compliance tasks and needs to acknowledge policies.

5. Core User Flows

• Business Owner logs into the platform -> Views dashboard -> Tracks certificate renewals -> Receives reminders for inspections -> Manages policy acknowledgments.
• Employee receives task notification -> Acknowledges policy -> Completes assigned compliance task.

6. Visuals Colors and Theme

[Default — not specified by user]

• primary: #0056b3 (a professional blue for trust and reliability)
• primary_light: #337ab7 (a lighter tint for hover states)
• secondary: #f7f7f7 (a neutral light grey for balance)
• accent: #ffcc00 (a vibrant yellow for CTAs and highlights)
• highlight: #ff5733 (an orange for active indicators and notifications)
• bg: #ffffff (a clean white for the background)
• surface: #f2f2f2 (a light grey for cards and panels)
• text: #333333 (a dark grey for primary text)
• text_muted: #777777 (a softer grey for secondary text)
• border: #dddddd (a subtle grey for borders)

7. Signature Design Concept

The Compliance Market platform will feature an interactive compliance timeline on the home page. Users can scroll through a dynamic timeline that visually represents upcoming compliance tasks and deadlines. Each task will be represented as a card that users can click to expand for more details. The timeline will animate smoothly as users scroll, providing a clear visual representation of their compliance schedule.

Landing Hero Motion Brief

The landing page will feature a continuously moving 2D composition built with motion/react. The animation will depict a series of compliance documents being stamped with "Approved" as they move along a conveyor belt. This represents the transformation of compliance tasks from pending to completed status. The loop will last 10 seconds, with interactive elements allowing users to click on documents for more information. The animation will adapt to different screen sizes, ensuring a seamless experience across devices.

8. Interaction Model & Motion Direction

• Intended Interaction Model: Animated
• The landing page will feature moderate scroll-triggered reveals and hover transitions. Interactive elements will have spring physics to enhance user engagement. This approach is suitable for a feature-rich product page that requires a polished presentation.

9. Non-Functional Requirements

• The system must ensure data security and privacy for all stored compliance documents.
• The platform should be responsive and accessible across various devices and screen sizes.
• The application must support both English and Arabic languages, considering the locale-specific defaults for the UAE.

10. Tech Stack

• Frontend: React for Web, React Native for mobile app
• Backend: Python, FastAPI
• Database: MySQL or MariaDB, using Alembic for migrations
• AI Models: GPT 5.4 for user-friendly responses
• AI Tools: Litellm for LLM Routing, Langchain
• Local Orchestration: Docker, docker-compose
• Server-side Orchestration: Kubernetes

11. Assumptions and Constraints

• The platform will primarily target small businesses in the UAE.
• The system must comply with local data protection regulations.
• The application should be scalable to accommodate future growth and additional features.

12. Glossary

• Compliance Task: An action required to meet regulatory requirements.
• Certificate Renewal: The process of updating a certification to remain valid.
• Policy Acknowledgment: Confirmation by an employee that they have read and understood a policy.
• Inspection Schedule: A timetable for regulatory inspections that a business must adhere to.