TenderIQ AI System Requirements Document

Introduction

TenderIQ AI is an AI-powered tender intelligence platform designed for Indian SMEs, contractors, manufacturers, consultants, startups, and service providers. The platform aims to automatically find relevant government and private tenders, summarize them, track competitors, and assist businesses in submitting bids on time. The goal is to save users hours each week and help them win more contracts.

System Overview

TenderIQ AI addresses the challenge of managing thousands of tenders published daily across various platforms such as GeM, CPPP, state eProcurement portals, and more. The platform provides an AI assistant that functions as a personal tender analyst, offering features like smart tender matching, AI summaries, eligibility checking, bid assistance, competitor intelligence, and more.

Functional Requirements as Story Points

• As a Civil Contractor, I should be able to receive AI recommendations for tenders relevant to my business.
• As an Electrical Contractor, I should be able to view a summary of tenders, including project overview and eligibility.
• As a Manufacturer, I should be able to upload documents for AI eligibility checking.
• As an IT Company, I should be able to receive assistance in writing technical proposals and cover letters.
• As a Consultant, I should be able to access competitor intelligence data.
• As a User, I should be able to manage deadlines with auto reminders via WhatsApp, email, and SMS.
• As a User, I should be able to store and manage documents in a document vault.
• As a User, I should be able to track the status of tenders through various stages.
• As a User, I should be able to interact with an AI chat for quick queries and summaries.
• As a User, I should be able to view revenue forecasts and potential pipeline.
• As a User, I should be able to receive notifications on high-value tenders and competitor wins.
• As a User, I should be able to receive AI bid pricing suggestions to optimize my bid strategy.

User Personas

• Civil Contractors: Engaged in road construction, building, infrastructure, and bridge projects.
• Electrical Contractors: Specialize in transformer installation, solar EPC, power distribution, and maintenance.
• Manufacturers: Produce steel, furniture, medical equipment, office supplies, and industrial products.
• IT Companies: Provide software, AMC, cybersecurity, networking, cloud, and AI services.
• Consultants: Offer training, audit, legal, HR, and engineering services.

Core User Flows

• Civil Contractor receives tender alert -> Reviews AI summary -> Uploads documents for eligibility check -> Prepares bid with AI assistance -> Submits bid
• Electrical Contractor stores documents in vault -> Receives deadline reminder -> Submits required documents -> Tracks tender status
• Manufacturer accesses competitor intelligence -> Adjusts bid strategy based on AI pricing suggestions -> Submits bid
• IT Company receives daily digest -> Reviews potential pipeline -> Prepares proposal with AI assistance -> Submits bid
• Consultant interacts with AI chat -> Receives document checklist -> Prepares compliance statement -> Submits bid

Visuals Colors and Theme

• primary: #1A73E8 (Deep Blue)
• primary_light: #E8F0FE (Light Blue)
• secondary: #FF7043 (Coral)
• accent: #FFD600 (Vibrant Yellow)
• highlight: #FFAB40 (Amber)
• bg: #F5F5F5 (Light Grey)
• surface: rgba(255, 255, 255, 0.8) (White)
• text: #212121 (Dark Grey)
• text_muted: #757575 (Muted Grey)
• border: rgba(0, 0, 0, 0.1) (Light Black)

Signature Design Concept

Interactive Tender Galaxy

The homepage features an interactive galaxy map where each star represents a tender opportunity. Users can click on a star to open a tender card, drag to rotate the galaxy, and hover to highlight connections between tenders. The galaxy dynamically updates to show new opportunities and trends. This concept uses @react-three/fiber for 3D rendering and gsap for smooth animations and transitions.

Landing Hero Motion Brief

The hero section presents a 2D animated illustration of a tender document transforming into a winning bid. The animation begins with a stack of documents that morph into a streamlined proposal, highlighting the AI's role in simplifying the tender process. The loop lasts 10 seconds, with interactive elements allowing users to explore different stages of the transformation. This is built using motion/react for animations and CSS for styling.

Interaction Model & Motion Direction

• Intended Interaction Model: Parallax
• Description: The landing page uses layered depth via scroll, with decorative elements translating at different speeds to create a visually rich first impression. Real content remains in normal flow, ensuring clarity and ease of navigation.

Non-Functional Requirements

• The system must handle concurrent users efficiently.
• Data security and privacy must comply with local regulations.
• The platform should be accessible on both desktop and mobile devices.

Tech Stack

• Frontend: React / Next.js
• Backend: FastAPI (Python)
• Database: PostgreSQL
• Search: Elasticsearch or OpenSearch
• AI: GPT or open-source LLM for summarization and proposal drafting
• OCR: Tesseract or cloud OCR
• Storage: AWS S3
• Notifications: WhatsApp Business API, Email, Push notifications

Assumptions and Constraints

• The platform will initially target the Indian market.
• Integration with government portals is subject to permissions and regulations.
• AI capabilities depend on the availability and accuracy of training data.

Glossary

• AI: Artificial Intelligence
• EPC: Engineering, Procurement, and Construction
• EMD: Earnest Money Deposit
• LLM: Large Language Model
• OCR: Optical Character Recognition
• PSU: Public Sector Undertaking

This document outlines the comprehensive requirements for the TenderIQ AI platform, ensuring a robust and user-friendly experience for all target personas.