I used to keep my journeyman license renewal on a sticky note. Renewal Planner texted my inbox at 60 and 30 days out and I got it renewed on my lunch break. Zero stress.
Renewal Planner
by
Umarul Farooq A
Umarul Farooq Aou are an expert AI SaaS product builder. Build a micro-SaaS for license and certification renewal tracking for niche trades such as electricians, HVAC technicians, cosmetologists, inspectors, and contractors. Goal Create a simple B2B SaaS that helps small businesses and solo professionals never miss a renewal, expiration, or continuing-education deadline again. Core problem Users currently track renewals in spreadsheets, calendars, email reminders, or paper notes. They need one place to store license data, upload documents, track expiration dates, and receive automated reminders before deadlines. Target users Solo professionals. Small trade businesses. Office managers handling multiple worker licenses. Training/admin coordinators for niche certification-heavy industries. MVP features User authentication. Multi-license dashboard. Add/edit/delete license records. Fields for license name, issuing body, license number, expiration date, renewal cost, CE hours required, and notes. Document uploads for certificates and renewal paperwork. Automated reminders by email and in-app notifications at 90, 60, 30, 14, and 7 days before expiration. Status labels like active, expiring soon, expired, renewed. Simple calendar view and upcoming deadlines list. Team account where one admin can manage multiple employees’ renewals. Basic audit log of reminder sends and renewal updates. AI features Use AI in useful, practical ways only: Parse uploaded renewal documents and extract license numbers, expiry dates, and issuing agency. Summarize renewal requirements from uploaded PDFs or screenshots. Generate a personalized renewal checklist for each license. Draft reminder email text in a friendly, professional tone. Flag records that look incomplete or inconsistent. Nice-to-have later State-specific renewal rules database. Public license lookup integration. SMS reminders. Bulk import from CSV. Renewal workflow templates by trade. Payment collection for renewal fees. Compliance reports for teams. UX requirements Extremely simple and mobile-friendly. A user should be able to add a license in under 60 seconds. Make the dashboard highlight only urgent items first. Use plain English, not compliance jargon. Monetization Freemium for 1–3 licenses. Paid tiers for teams and multiple employees. Charge monthly or annually. Include B2B pricing with an admin dashboard. Success criteria The product should make it easy for users to: See what is expiring soon. Know what action to take. Store proof of renewal. Never miss deadlines. Deliverables Build: Landing page copy. Product schema/database design. Main dashboard UI. License detail page. Reminder workflow. AI document extraction flow. Pricing page. Onboarding flow. A minimal but polished MVP ready to launch. If you can, also suggest a modern stack for fast deployment and a clean design system.
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Built for electricians, HVAC techs, cosmetologists & contractors
Stop Juggling License Renewals
Trade spreadsheets, sticky notes, and scattered email reminders for one simple home base. Renewal Planner stores every license, tracks every deadline, and reminds you automatically — so nothing expires without warning.
Renewal tracking shouldn't feel like a second job
Most trades still track licenses and certifications with spreadsheets, sticky notes, and calendar reminders spread across different devices and inboxes. When a renewal slips through the cracks, the cost isn't just an oversight — it's a suspended license, a stalled job, or a compliance violation that puts real money on the line.
- License data lives in spreadsheets scattered across devices — a laptop here, a phone note there — so nobody can say for sure what's current.
- Calendar alerts get snoozed, buried, or forgotten, and missed reminders turn a routine renewal into a scramble against the clock.
- Every new license means re-typing the same details by hand, and that manual data entry eats hours that could go toward billable work.
- A lapsed license or expired certification creates real compliance risks — fines, stopped jobs, or a suspended crew.
- Without one shared view, teams have a lack of visibility into what's expiring soon until it's already too late.
Renewal Planner brings every license, deadline, and document into one place — see what's next, right when you need to.
Everything you need
One place for every license and deadline
Renewal Planner replaces spreadsheets, sticky notes, and scattered reminders with a single, simple system built for niche trades.
Multi-License Dashboard
See every license and certification for yourself or your whole team in one organized view, sorted by what needs attention first.
Automated Reminders
Get email and in-app alerts at 90, 60, 30, 14, and 7 days before any expiration, so nothing slips through the cracks.
Document Uploads
Attach certificates and renewal paperwork to each license record and keep proof of renewal stored safely in one place.
AI Data Extraction
Upload a renewal document and let AI pull out the license number, expiry date, and issuing agency automatically.
AI Renewal Checklists
Generate a personalized, step-by-step renewal checklist for each license so you always know what action to take next.
AI Email Drafting
Let AI draft friendly, professional reminder emails for you or your team, ready to send in seconds.
Status Tracking
Clear labels like active, expiring soon, expired, and renewed make it easy to see the health of every license at a glance.
Calendar View
Visualize upcoming deadlines on a simple calendar or a prioritized list of what is coming due soonest.
Audit Log
Every reminder sent and every renewal update is logged automatically, giving you a clear record for accountability.
Ready to Simplify License Renewals?
Set up your first license in under two minutes and start tracking every renewal, deadline, and document in one place. No credit card required.
No credit card needed · 2-minute setup · Instant dashboard access
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