Project Management System Requirements Document

Introduction

The Project Management System is designed to provide comprehensive tools for managing projects and tracking their timelines. This document outlines the system requirements for the Project Management application, which aims to enhance productivity and streamline project workflows.

System Overview

The Project Management application will serve as a Micro SaaS solution, offering users the ability to manage projects efficiently and track their timeline status. The system will provide functionalities for project creation, task assignment, timeline tracking, and status updates.

Functional Requirements as Story Points

• As a Project Manager, I should be able to create new projects to organize work efficiently.
• As a Project Manager, I should be able to assign tasks to team members to ensure accountability.
• As a Team Member, I should be able to update the status of my tasks to reflect progress.
• As a Project Manager, I should be able to view the timeline of all projects to monitor deadlines.
• As a Team Member, I should be able to view my assigned tasks and deadlines to manage my workload.
• As a Project Manager, I should be able to generate reports on project status to communicate with stakeholders.
• As a User, I should be able to receive notifications for upcoming deadlines to stay informed.

User Personas

• Project Manager: Responsible for creating projects, assigning tasks, and monitoring progress.
• Team Member: Assigned tasks within projects and responsible for updating task status.
• Stakeholder: Interested in receiving reports and updates on project progress.

Core User Flows

• Project Manager creates a project -> assigns tasks to team members -> monitors project timeline -> generates status reports.
• Team Member receives task assignment -> updates task status -> views timeline for deadlines.
• Stakeholder receives project status reports -> reviews project progress.

Visuals Colors and Theme

• primary: #1E3A8A (Deep Blue)
• primary_light: #3B82F6 (Light Blue)
• secondary: #F97316 (Orange)
• accent: #10B981 (Green)
• highlight: #F59E0B (Amber)
• bg: #F3F4F6 (Light Gray)
• surface: rgba(255, 255, 255, 0.8)
• text: #111827 (Dark Gray)
• text_muted: #6B7280 (Muted Gray)
• border: rgba(209, 213, 219, 0.2)

Signature Design Concept

The homepage will feature an interactive timeline visualization that allows users to drag and drop tasks along a project timeline. This timeline will dynamically update to reflect changes in task status and deadlines. The timeline will be animated using motion/react to provide smooth transitions and interactions. Users can click on tasks to view details, and the timeline will highlight overdue tasks in red for immediate attention.

Landing Hero Motion Brief

The landing page will feature a dynamic illustration of a project board where tasks move from "To Do" to "In Progress" to "Done" columns. This animation will loop every 10 seconds, showing the transformation of tasks as they progress through the workflow. The animation will be created using motion/react, with interactive elements allowing users to click on tasks to view more details. The first frame will clearly display the project board with unobstructed CTAs.

Interaction Model & Motion Direction

The intended interaction model for the landing page is "animated". This will include moderate scroll-triggered reveals and hover transitions to enhance user engagement. The homepage will feature a continuous 2D motion loop to illustrate the project management workflow.

Non-Functional Requirements

• The system should be scalable to accommodate an increasing number of projects and users.
• The application must ensure data security and privacy for all users.
• The system should be responsive and accessible on various devices and screen sizes.

Tech Stack

• Frontend: React for Web
• Backend: Python, FastAPI
• Database: MySQL or MariaDB, using Alembic for migrations
• Local Orchestration: Docker, docker-compose
• Server-side Orchestration: Kubernetes

Assumptions and Constraints

• The system will primarily serve users in India, with timezone settings defaulting to IST (Indian Standard Time).
• Currency-related features will default to INR (Indian Rupees).
• The application will be hosted on a cloud platform to ensure high availability.

Glossary

• Micro SaaS: A small-scale SaaS application focusing on a specific niche or problem.
• Timeline: A visual representation of project tasks and deadlines.
• Task: A unit of work assigned to a team member within a project.

This document provides a comprehensive overview of the requirements for the Project Management application, ensuring that all necessary functionalities and design elements are captured for successful implementation.