HR FIgma

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HR & Payroll Module Office Management Create and manage office/branch locations Assign employees to specific offices Note: Department management already exists in the current application (user management) and will continue to be used. No changes are required to the existing department structure at this stage. Leave Management Configure leave types (Vacation, Sick Leave, Personal Leave, Vacation, etc.) Define annual leave allowances Apply for leave Leave approval workflow Track leave balances and leave history Leave Board Calendar view of employee leave View employees currently on leave Upcoming approved leave Pending leave requests Team/office leave visibility Holiday Management Create and manage company holidays Display holidays within the Leave Board Employee Document Management Upload and securely store employee documents Organize documents by category View and download documents Track document expiry dates Receive expiry notifications Company Documents & Policies Enhance the existing Company Documents module by introducing configurable document categories through the master settings. Store and manage employee-related company policies, handbooks, SOPs, HR forms, and other internal documents. Allow employees to view and download published company documents. Expense & Reimbursement Management Submit employee expense Upload supporting receipts/documents Expense approval workflow Track reimbursement status Expense and reimbursement history Employee Loan Management Create and manage employee loans or salary advances Configure repayment schedules Automatically deduct loan installments from payroll Track outstanding loan balances and payment history Employee Exit Process Manage employee resignation and termination processes Configure exit checklists and approval workflow Record exit reasons and final working day Maintain employee exit history Mass Communication Send company-wide announcements Send notifications by office or department Share HR policies and important updates Publish holiday and company event announcements Notify employees of urgent messages Payroll Management Configure employee salary structure Support multiple payroll frequencies (Weekly, Bi-Weekly, Monthly) Manage salary components (Basic Salary, Allowances, Bonuses, Deductions) Generate payroll for office employees Generate employee payslips Maintain payroll history Payroll reports and summaries Designed to support future accounting integration Note: Driver payroll is not included in this phase. It will be implemented in a future phase after the Load & Dispatch module, as driver payroll calculations depend on operational data such as trips, loads, mileage, stop pay, detention, and other load-related pay components.