Agile Maintenance App System Requirements Document

1. Introduction

The Agile Maintenance App is designed to streamline facilities management by enabling seamless integration with external systems. This document outlines the system requirements to ensure the app meets the needs of its users, including maintenance teams and managers.

2. System Overview

The Agile Maintenance App is a facilities management application that supports plug-and-play integration capabilities. It is designed to facilitate the execution and updating of work orders through integration with external systems, enhancing the app's functionality and user experience.

2a. Product Interpretation and Delivery Boundary

• Domain Descriptors:

  • Integration with external systems: The app must support seamless integration with various external systems to enhance functionality. This is a source-backed responsibility with high confidence.

• Product Being Built:

  • A facilities management app with plug-and-play integration capabilities, allowing users to execute and update work orders based on inputs from external systems.

• Excluded Assumptions:

  • Generic maintenance features not related to integration are excluded.

• First-Party Custom Pages:

  • The app will have a custom UI for managing work orders and integration inputs.

• Access:

  • Application-owned access, with no provider-managed surfaces.

• Behavior Contracts:

  • Execute and update work orders based on integration inputs:

    • Actor: Maintenance Team
    • Trigger: A new or updated work order is received or prioritized via integration with an external system.
    • Outcomes: Work order status updated; completion or progress information sent back to the integrated system if required.
    • State Changes: Work order status, maintenance logs
    • State Lifetime: Durable
    • Identity Continuity: None
    • Audience Entry: Public
    • Human Touchpoints: Review work order, update progress or completion
    • Failure Outcome: Work order not updated or integration failure reported
    • Access Owner: Application

  • Prioritize work orders and allocate resources for integration:

    • Actor: Manager
    • Trigger: A new work order or integration event requires prioritization or resource allocation.
    • Outcomes: Work order priority set; resources assigned; priority and allocation information available for integration.
    • State Changes: Work order priority, resource allocation records
    • State Lifetime: Durable
    • Identity Continuity: None
    • Audience Entry: Public
    • Human Touchpoints: Review and set priority, assign resources
    • Failure Outcome: Work order not prioritized or resources not allocated
    • Access Owner: Application

2b. Source Content Inventory

No explicit content sources were provided for this project.

2c. Page Content and Component Coverage

• Work Order Management Page:
  • Information: List of work orders, integration status, priority levels, resource allocation.
  • Actions: Review work orders, update status, set priorities, assign resources.
  • Domain Entities: Work orders, integration inputs, resource records.
  • States: Loading, empty, success, error.
  • Components: Work order list, integration status indicators, priority setting controls, resource allocation interface.

3. Functional Requirements as Story Points

• As a Maintenance Team member, I should be able to execute and update work orders based on integration inputs to ensure seamless workflow. explicit
• As a Manager, I should be able to prioritize work orders and allocate resources for integration to optimize operational efficiency. explicit
• As a user, I should be able to plug and play by any external system to enhance the app's functionality. explicit

4. User Personas

• Maintenance Team: Responsible for executing and updating work orders.
• Manager: Oversees work order prioritization and resource allocation.

5. Core User Flows

Maintenance Team Flow

1. Receive a new or updated work order via integration.
2. Review the work order details.
3. Update the work order status.
4. Send completion or progress information back to the integrated system if required.

Manager Flow

1. Receive a new work order or integration event.
2. Review incoming work order data.
3. Set work order priority.
4. Assign resources based on current availability.
5. Ensure priority and allocation information is available for integration.

6. Visuals Colors and Theme

• Primary: #007BFF (Blue)
• Primary Light: #66B2FF
• Secondary: #6C757D (Gray)
• Accent: #28A745 (Green)
• Highlight: #FFC107 (Yellow)
• Background: #F8F9FA (Light Gray)
• Surface: #FFFFFF (White)
• Text: #212529 (Dark Gray)
• Text Muted: #6C757D (Gray)
• Border: #DEE2E6 (Light Gray)

7. Signature Design Concept

The Work Order Management Page will feature a clean and intuitive interface with a focus on task completion and integration status. The page will use a card-based layout to display work orders, with clear indicators for integration status and priority levels. The design will employ a restrained color palette to ensure readability and focus on essential information.

8. Interaction Model & Motion Direction

• Interaction Model: Animated
  • Moderate scroll-triggered reveals and hover transitions will be used to enhance user interaction without overwhelming the user.
  • The Work Order Management Page will feature smooth transitions between different states (loading, success, error) to provide feedback to users.

9. Non-Functional Requirements

• No additional non-functional requirements were inferred beyond those necessary for integration capabilities.

10. Tech Stack

• Frontend: React for Web
• Backend: Python, FastAPI
• Database: MySQL or MariaDB, using Alembic for migrations
• Local Orchestration: Docker, docker-compose

11. Assumptions and Constraints

• The app must integrate seamlessly with external systems to enhance functionality.
• The app will not include generic maintenance features unrelated to integration.

12. Glossary

• Plug and Play Integration: The ability to connect and interact with external systems without requiring extensive configuration.
• Work Order: A task or job for a customer that can be scheduled or assigned to a worker.
• Integration Inputs: Data received from external systems that influence work order management.

This document outlines the requirements for the Agile Maintenance App, ensuring it meets the needs of its users while supporting seamless integration with external systems.